Full Time Admin Executive Jobs, Salary up to MYR 3,000 in JM Advanced Technology Pulau Pinang - Maukerja

Job Summary

The Admin & Purchasing Executive is responsible for managing office administration and procurement activities to ensure smooth business operations. This role oversees purchasing processes, supplier coordination, inventory management, documentation, and general administrative support while maintaining cost efficiency and compliance with company policies.

Key Responsibilities Administration

• Manage daily office administrative operations.
• Maintain office filing systems, records, and documentation.
• Coordinate meetings, appointments, and travel arrangements.
• Monitor and replenish office supplies and equipment.
• Handle incoming correspondence, phone calls, and emails.
• Assist with company events and staff administrative matters.
• Ensure office facilities are properly maintained.

Purchasing & Procurement

• Source, evaluate, and negotiate with suppliers and vendors.
• Obtain and compare quotations to ensure cost-effective purchasing.
• Prepare and issue Purchase Orders (POs).
• Monitor order status and delivery schedules.
• Coordinate with suppliers regarding product specifications, pricing, and delivery.
• Maintain procurement records and supplier databases.
• Monitor inventory levels and arrange replenishment when required.
• Resolve issues related to delivery discrepancies and supplier performance.

Documentation & Reporting

• Maintain accurate purchasing and administrative records.
• Prepare procurement reports and expenditure summaries.
• Ensure proper filing of contracts, quotations, invoices, and purchase orders.
• Support audits by providing required documentation.

Requirements

• Diploma or Degree in Business Administration, Purchasing, Supply Chain Management, or related field.
• Minimum 2 years of experience in administration and purchasing functions.
• Proficient in Microsoft Office, especially Excel and Word.
• Strong negotiation and communication skills.
• Good organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and meet deadlines.

Preferred Skills

• Experience with ERP or procurement systems.
• Knowledge of inventory control and vendor management.
• Basic understanding of finance and budgeting processes.

Pay: RM2,000.00 - RM3,000.00 per month

Benefits:

• Cell phone reimbursement
• Company car
• Free parking

Work Location: In person