Full Time Admin Executive Jobs, Salary up to MYR 3,000 in Osadi Commercial Supplies Pulau Pinang - Maukerja

Job Responsibilities:

Site & Office Administration

• Manage day-to-day site and office administrative activities to ensure smooth operations.
• Serve as the primary contact for site administration matters and resolve issues independently where possible.
• Coordinate and manage office vendors and service providers, including facilities, cleaning, maintenance, and office supplies.
• Maintain accurate physical and digital records, documentation, and filing systems.
• Support site leadership with meeting coordination, logistics, documentation, and administrative follow-ups.

HR Coordination & Statutory Compliance

• Coordinate onsite HR administrative activities related to statutory requirements and employment compliance.
• Ensure timely and accurate preparation, submission, registration, and maintenance of statutory documentation.
• Liaise with relevant government agencies and external parties on HR and statutory matters.
• Maintain accurate employee and statutory records for audit and compliance purposes.
• Support HR audits, inspections, and compliance reviews when required.

Payroll & Employee Data Management

• Support statutory filing and payroll-related administrative activities.
• Coordinate with the Payroll Specialist to address routine payroll and employee-related enquiries.
• Maintain accurate employee information and ensure timely updates to relevant HR records and systems.
• Assist in resolving employee payroll and administrative issues.

Coordination & Continuous Improvement

• Work independently with minimal supervision and exercise sound judgment when handling administrative and HR matters.
• Coordinate effectively with internal departments, site leadership, employees, vendors, and external agencies.
• Identify opportunities to improve administrative processes, standardize workflows, and enhance overall site efficiency and employee experience.

Requirements

• Diploma or Degree in Human Resources, Business Administration, Management, or a related discipline.
• Minimum 3 years of relevant experience in HR administration, site administration, office administration, or a similar role.
• Experience in HR statutory compliance, government submissions, and payroll coordination is highly preferred.
• Experience liaising with government agencies and external service providers will be an advantage.
• Strong organizational, coordination, and problem-solving skills.
• Able to work independently with minimal supervision and demonstrate a high level of accountability.
• Strong written and verbal communication skills with the ability to communicate confidently with employees, management, and external stakeholders.
• High level of professionalism, confidentiality, and discretion when handling sensitive information.
• Proficient in Microsoft Office, particularly Excel and Word.
• Experience in an MNC, manufacturing, semiconductor, or industrial environment will be an added advantage.

Pay: RM2,500.00 - RM3,000.00 per month

Work Location: In person