Kerja Sepenuh Masa, Admin Trainee di SN EXPRESS SDN BHD Johor - Maukerja

JOB DESCRIPTION – ADMIN TRAINEE

Department: Administration
Position: Admin Trainee
Reports To: Admin Executive / Supervisor / Management

Job Summary

The Admin Trainee is responsible for supporting daily administrative and operational activities while undergoing practical training in company procedures, documentation, data management and office administration.

The position is designed for fresh graduates or candidates with limited working experience who are willing to learn and develop their administrative and coordination skills.

Key Responsibilities1. General Administration

• Assist with daily administrative tasks and office operations.
• Prepare, organise and maintain company documents and records.
• Perform filing, photocopying, scanning and document preparation.
• Handle basic correspondence and administrative requests.
• Ensure documents are properly organised and easily retrievable.

2. Data Entry & Reporting

• Perform accurate data entry into Excel, WPS Office or company systems.
• Update daily and monthly records.
• Assist in preparing reports required by supervisors or management.
• Check information for missing or incorrect data.
• Maintain proper softcopy and hardcopy filing.

3. Documentation

• Prepare basic letters, forms, reports and internal documents.
• Collect supporting documents from relevant departments or branches.
• Check documents for completeness before submission.
• Follow up on outstanding or incomplete documentation.
• Maintain proper documentation according to company procedures.

4. Branch & Operation Support

• Communicate with branch PICs regarding documents and administrative matters.
• Assist in collecting operational information and reports.
• Follow up on submissions from branches.
• Support the Operation team when administrative assistance is required.
• Escalate outstanding matters to the supervisor.

5. HR & Employee Administration Support

• Assist with new joiner documentation and employee records.
• Assist with attendance and leave record preparation.
• Organise employee documents and personnel files.
• Support recruitment and interview arrangements when required.
• Assist the HR team with basic administrative duties.

6. Finance & Payment Documentation Support

• Assist in collecting invoices, receipts and supporting documents.
• Organise payment-related documents for submission to Finance.
• Assist with petty cash documentation and records.
• Check that required supporting documents are attached before submission.
• Maintain proper filing of payment and expense documents.

7. Coordination & Follow-Up

• Follow up with relevant departments on pending tasks.
• Maintain simple tracking lists for outstanding matters.
• Communicate updates to the supervisor.
• Coordinate administrative matters between departments when required.
• Ensure assigned tasks are completed within the required timeline.

8. Training & Development

• Learn company SOPs, workflows and administrative procedures.
• Attend internal training and briefings.
• Learn how different departments and branches operate.
• Develop skills in documentation, communication, reporting and problem-solving.
• Take on additional responsibilities progressively based on performance.

Requirements

• Minimum Diploma / Bachelor's Degree in Business Administration, Management, Human Resources, Accounting or related field.
• Fresh graduates are encouraged to apply.
• Basic knowledge of Microsoft Excel / WPS Office.
• Computer literate.
• Good communication and interpersonal skills.
• Willing to learn and accept new responsibilities.
• Fast learner and able to follow instructions.
• Responsible, organised and detail-oriented.
• Able to work independently and as part of a team.
• Able to handle multiple tasks and meet deadlines.
• Experience in courier/logistics is not required; training will be provided.

Key Performance Indicators (KPI)

Performance may be evaluated based on:

• Data entry accuracy
• Documentation accuracy
• Task completion rate
• On-time submission
• Filing and record completeness
• Follow-up effectiveness
• Attendance and punctuality
• Ability to follow SOPs
• Learning progress
• Communication and teamwork
• Initiative and willingness to learn

Pay: RM1,700.00 - RM2,000.00 per hour

Benefits:

• Flexible schedule
• Free parking

Work Location: In person