Part Time Senior Admin - Accounts Assistant Jobs, Salary up to MYR 2,800 in SSU EDUCATION SERVICES SDN BHD Johor - Maukerja

Utama International School | Johor Bahru, Johor

We are looking for a reliable, experienced and highly organised Admin & Accounts Assistant to join our school administration team.

This is a hands-on administrative and accounts position. The successful candidate will support the School Manager in the day-to-day administration of the school while managing routine accounting, financial records and office matters.

We are looking for someone who is able to work independently, take ownership of assigned responsibilities, follow up on outstanding matters and maintain accurate records with minimal supervision.

Key ResponsibilitiesAdministration

• Manage the day-to-day administrative operations of the school office.
• Prepare and maintain school documents, correspondence, forms, reports and records.
• Maintain accurate student and staff records.
• Handle filing, scanning, printing, photocopying and document management.
• Manage office supplies and monitor stock levels.
• Handle telephone calls, emails and general enquiries professionally.
• Assist with student registration, enrolment and withdrawal documentation.
• Prepare notices, letters and communications for parents and staff.
• Coordinate administrative arrangements for school activities, meetings and events.
• Maintain proper and organised filing systems, both physical and digital.
• Provide administrative support to the School Manager and management team.

Accounts & Finance

• Handle day-to-day bookkeeping and basic accounting duties.
• Prepare and maintain payment vouchers, receipts, invoices and other financial documentation.
• Record daily transactions accurately.
• Monitor and update accounts receivable and accounts payable records.
• Follow up on outstanding school fees and other payments.
• Issue invoices, receipts and statements when required.
• Maintain proper records of student fee payments.
• Assist with school claims, reimbursements and petty cash management.
• Prepare petty cash records and ensure supporting documents are complete.
• Assist with monthly reconciliation of transactions and financial records.
• Check invoices and supporting documents before processing payments.
• Maintain proper filing of financial documents for audit and management purposes.
• Assist the School Manager with financial reports and summaries.
• Liaise with suppliers and external parties regarding invoices and payments.
• Coordinate with the external accountant/auditor when required.
• Ensure financial documents are properly organised and readily available for review.

School & Examination Administration

• Assist with examination-related administrative work, including preparation, printing, filing and documentation.
• Maintain confidential student and examination records.
• Support teachers and academic staff with administrative requirements.
• Assist with school events, activities and other operational matters.

Working Hours

Monday – Friday, 8:00 AM – 6:00 PM

Salary

RM2,000 – RM2,800 per month, depending on qualifications and relevant experience.

How to Apply

Please submit your updated CV/resume detailing your relevant administration and accounts experience.

Candidates are encouraged to highlight their experience in:

Bookkeeping | Student Fees | Accounts Receivable | Accounts Payable | Invoicing | Petty Cash | Reconciliation | Microsoft Excel | Accounting Software

Only shortlisted candidates will be contacted for an interview.

Pay: RM2,000.00 - RM2,800.00 per month

Benefits:

• Free parking
• Maternity leave
• Meal allowance
• Opportunities for promotion

Work Location: In person