Job Description:
We are seeking a proactive and well-organised Event & Marketing Executive to manage the planning, coordination and execution of company events and marketing activities.
This position primarily focuses on event operations, vendor coordination, logistics, venue arrangements and on-site execution. The successful candidate will be involved in roadshows, exhibitions, bazaars, mall events, retail activations, product launches and product-sampling campaigns.
Key Responsibilities
Event Planning and Operations
- Plan and manage events from the initial preparation stage through completion.
- Develop event layouts, floor plans, schedules, operational checklists and manpower plans.
- Arrange booth setup, logistics, equipment, product stocks and promotional materials.
- Coordinate with event organisers, mall management, suppliers and service providers.
- Conduct site visits to assess venue conditions and event requirements.
- Supervise event setup, daily operations and dismantling activities.
- Resolve operational issues efficiently during events.
Vendor and Team Coordination
- Obtain and compare quotations from vendors and suppliers.
- Negotiate event packages, prices and service requirements.
- Ensure all event expenses are managed within the approved budget.
- Arrange and coordinate promoters, part-time staff and event crew.
- Brief the event team on schedules, responsibilities and operational requirements.
Marketing Support
- Support the execution of promotional campaigns and marketing activations.
- Collaborate with the Content Creator, Live Host and Graphic Designer to prepare event materials.
- Ensure posters, banners, displays and other branding materials are completed before each event.
- Maintain consistent brand presentation across all event locations.
Documentation and Reporting
- Prepare event proposals, budgets, schedules and checklists.
- Track event expenses, customer engagement and overall performance.
- Prepare accurate post-event reports within the required timeline.
- Maintain updated records of event organisers, vendors and suppliers.
Requirements
- Diploma or Degree in Event Management, Marketing, Business Administration, Mass Communication or a related field.
- Minimum 2 years of relevant experience in event management, event planning or marketing activation.
- Experience managing roadshows, exhibitions, mall events, bazaars, product launches or sampling activities is preferred.
- Strong communication, organisation, problem-solving and negotiation skills.
- Able to handle multiple events and meet deadlines in a fast-paced environment.
- Willing to travel and work during weekends or public holidays when required.
- Possession of a valid driving licence and own transport would be an advantage.
- Sales experience is an added advantage, but this is not a sales-focused role.
Key Performance Indicators (KPI)
- Events are successfully planned and executed.
- Event preparation and booth setup are completed according to schedule.
- Effective coordination with organisers, vendors, suppliers and event crews.
- Event quality and expenses are managed within the approved budget.
- Event documentation and reports are submitted accurately and on time.
Salary and Benefits
- Salary: RM2,000–RM3,000 per month
- Attractive incentives based on event and KPI achievements
- Opportunities for career advancement
- Professional training and development
- Exposure to various events and marketing campaigns
- Travel and hands-on event management experience
Job Type: Full-time
Work Arrangement: On-site
Experience: Minimum 2 years in Event Management (Required)
Pay: RM2,000.00 - RM3,000.00 per month
Benefits:
- Cell phone reimbursement
- Opportunities for promotion
- Professional development
Work Location: In person