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Full Time Project Secretary Jobs, in Airswift Johor - Maukerja

Project Secretary

Airswift

Full Time

Pasir Gudang, Johor

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Working Location

  • Pasir Gudang Johor Malaysia

Job Description

Responsibilities

  • PROJECT SECRETARY

MANAGING CLIENTS / CALLS

  • Make and receive calls for the managers.
  • Managing the clients/guests/visitors for the managers.

MANAGING DIARIES/EVENTS

  • Support the managers in arranging meeting and appointments.
  • Take minutes of team meeting occasionally, whenever required.
  • Book venues, refreshments and equipment for team meetings.
  • Make travel arrangements (transportations, hotels etc.).

INBOUND MAILS / DOCUMENTS MANAGEMENT

  • Track and distribute the relevant outbound and inbound mails/documents.

FILING AND RECORD MANAGEMENT

  • Maintain hardcopy/paper/ electronic filing systems and archives and keep core materials up to date.
  • Create and maintain reference document for filing system.
  • Keep stock of stationary supplies.
  • Apply/Prepare Guarantee Letter (GL).
  • Assist with staff’s expense claims.

MANAGING TEAM/MEETINGS

  • Distribute relevant documentation for projects and meetings.
  • Maintain proper attendance and track report for the team/department.
  • Maintain office supplies inventory i.e. stationeries etc. and anticipate needed supplies.
  • Keep track of department/team budget.

Experience

  • More than five (5) years of experience in similar capacity.

Qualification

  • Diploma in Executive Secretarial or equivalent.

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