Purchasing• Prepare and issue purchase orders on time• Monitor supplier deliveries and follow up on order status• Maintain accurate records of purchases and inventory usage• Source and compare suppliers based on pricing, quality, and delivery time• Perform data entry and maintain purchasing-related documentation2. Shipping• Assist in handling import shipment documentation, ensuring the accuracy and completeness of commercial invoices, packing lists, shipping instructions, K2 forms, Bills of Lading, Form E, and other related documents.• Assist in coordinating import shipments with shipping lines, freight forwarders, haulage providers, etc.Sorting forwarding invoices & related documents for the payment process.• Ensure proper record filing and documentation.• Support day-to-day office operations3. Handle full cycle Accounts Payable, including invoice processing, payments, and reconciliation.
Ensure that Global DC’s have sufficient Days on Hand of Finished Goods inventory at all times
Plan and execute on Finished Goods distribution strategy to replenish stock levels at the DC’s
Maintain a positive working relationship with DC Managers, Production, Planning, & Warehouse/Logistics to ensure a streamlined flow of communication and timely inventory receipts
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Prepare and fulfil the Client’s Questionnaires / Pre-Qualifications and Yard Audit Exercises as pre-requisites prior to be shortlisted by the Client.
Analyse and understand the Invitation to Bid (ITB) Documents received from the Client and highlight those requirements that must be clarified and delivered on the technical parts of SCM.
Prepare bid proposals completeness to ensure submission on time and meeting tender requirements, e.g., Procurement Cost, SCM Manpower Loading, Project Procurement Plan, Proposed SCM Key Personnel & CVs, Compilation List of Proposed Vendors and Subcontractors
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Prepare and process shipping instructions to agents and shipping lines.
Prepare complete and accurate sets of shipping documents, including invoices, packing lists, and supporting certificates (e.g., COA, Certificate of Origin, ingredient and manufacturing certificates).
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Execute and implement supply chain strategies and roadmap through strategic planning, data analysis, and continuous improvement initiatives. Focus on optimizing procurement tools, enhancing workflows, and collaborating with key stakeholders to drive cost efficiency and improve overall operational performance.
Coordinate and analyze SCM performance indicators, consolidating departmental scorecards and applying benchmarking to drive continuous improvement and align outcomes with strategic KPIs.
Prepare, consolidate, and monitor divisional budget utilization (CAPEX/OPEX) and back-charging activities by compiling expenditure data, validating chargebacks, and ensuring alignment with approved budget limits to control costs and prevent budget overrun.
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