Job Description:- Administrative assistants perform administrative and office support for supervisors. Perform a variety of tasks, such as answering telephone calls, maintaining the office facilities running smoothly, and ensuring that equipment and appliances work properly
- Responsible for company's licenses and registrations - Familiar with CIDB, PUKONSA.
- Manage all administrative works of assigned properties ie. licenses/permits, cleanliness etc.
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Ensure all civil and structural works are in accordance with approved drawings, method statement, specifications, contract requirements, local authority regulations, and general building standards to ensure quality control and proper workmanship
Inspect and verify all materials delivered and used on site are in accordance with the approved material submissions/samples and technical specifications
Liaise with the HOD / stock checker Department to control and set stock limit.
Extract and review monthly sales data to determine stock top up needs (monthly order process for all branch outlet)
Prepare a monthly inventory report for frame and sunglasses to present to management, highlight stock levels, sales movement and recommendation for reordering and topping up inventory.
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Prepare, organise and maintain company and vehicle-related documentation.
Handle documentation for truck sales, purchases, registration, ownership transfer and delivery.
Prepare quotations, invoices, purchase orders, delivery orders and other supporting documents.Liaise with JPJ, PUSPAKOM, insurance companies, banks, suppliers and customers when required.
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Maintain complete and up-to-date employee personnel files, employment records and HR documentation.
Prepare employment-related documents including letters of appointment, confirmation, increment, transfer, warning, show-cause and other HR correspondence as instructed by Management.
Maintain and monitor employee attendance, leave, medical leave, lateness, absenteeism and other attendance records.
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Minimum Diploma or Degree in Business or any equivalent field. Pleasant personality with strong interpersonal and communication skills. Proficient in Microsoft Word, Excel, and PowerPoint. Multilingual is an added advantage. Fresh graduates are encouraged to apply.
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