Provide comprehensive legal secretarial and administrative support to fee earners in the firm's disputes practice.
Manage lawyers' schedules by coordinating with internal and external parties, including issuing calendar invites for both in-person and virtual meetings.
Assist with conflict clearance checks and matter file opening in accordance with firm procedures.
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Assist in drafting, reviewing, and finalizing contracts, ensuring compliance with legal standards and company policies.
Maintain and organise legal records, including NDA, agreements, trademark certificates, registrations, and other corporate legal documents for easy retrieval.
Handle the registration, monitoring, and management of trademarks, including trademark filings, renewals, record maintenance, and coordination with external counsel.
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Type and edit legal and other documents in accordance with timekeeper’s instructions including correspondence, presentations, and ensure accuracy of copy, formatting, grammar, punctuation and syntax.
Receive, screen and transmit telephone calls, conference calls and messages to/from attorneys, clients and staff.
Perform secretarial functions associated with Firm administrative tasks, including processing new client/matter reports, time reports and expense reports.
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General secretarial duties, including typing, formatting, proofreading and preparing standardised legal documents and correspondence.
Assist lawyers with legal-specific tasks, including collating documents for legal due diligence exercises, preparing KYC packs, conducting winding-up / bankruptcy / litigation searches, and submitting documents online for stamping and other regulatory filings.
Printing, scanning, photocopying and compiling hard copy and soft copy bundles.
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Manage instructions from customers and escalate matters to Legal Counsel for directions.
Prepare recurring agreements and contracts for IMUE and other companies under the group, such as Scholarship and Student Bond Agreements, Guarantee & Indemnity agreements, tenancy agreements, and operational procurement contracts based on provided templates.
Assist in the stamping of bond agreements and related legal documents with the relevant authorities, and ensure proper documentation and filing.
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