Role Description

We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive administrative and executive support. The role involves managing schedules, coordinating communications, organizing meetings and travel, handling confidential information, and ensuring daily priorities and responsibilities are managed efficiently.

Key responsibilities include:

Managing calendars, appointments, meetings, schedules, and daily priorities.
Coordinating meetings, preparing relevant documents, recording action items, and ensuring timely follow-up.
Managing emails, phone calls, messages, correspondence, and other communications professionally.
Organizing business trips, travel arrangements, accommodation, transportation, and itineraries when required.
Preparing reports, presentations, documents, correspondence, and other administrative materials.
Maintaining organized records, files, schedules, and confidential information.
Coordinating with clients, suppliers, business partners, internal teams, and other relevant parties.
Monitoring deadlines, pending tasks, appointments, and important follow-ups.
Conducting research, gathering information, and preparing summaries to support business and personal decision-making.
Assisting with personal arrangements, appointments, purchases, and other tasks when required.
Handling sensitive business and personal information with a high level of discretion and confidentiality.
Anticipating priorities and proactively identifying ways to improve daily organization and efficiency.

Qualifications

Diploma or degree in Business Administration, Management, Communications, or a related field is preferred.
Excellent written and verbal communication skills in English.
Exceptional organizational, multitasking, and time-management abilities.
Strong attention to detail with excellent follow-through and task management skills.
Professional, proactive, reliable, adaptable, and service-oriented personality.
Excellent interpersonal skills with the ability to communicate confidently with different stakeholders.
Ability to prioritize tasks, manage changing schedules, and meet deadlines effectively.
Strong problem-solving and decision-making skills with a practical approach.
High level of integrity, discretion, confidentiality, and professionalism.
Proficiency in Microsoft Office, Google Workspace, calendar management, and other productivity tools.
Ability to prepare professional documents, reports, presentations, and correspondence.
Ability to work independently while providing consistent and dependable support.

Executive Administrative Assistant Jobs in Puchong - October 2026 - Urgent Hiring

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Personal Assistant