Role Overview

We are looking for a proactive, organized, and high-integrity Personal Assistant / Assistant Admin Manager to join our team. In this dual-function role, you will provide high-level executive administrative support to senior management while overseeing day-to-day office operations and fleet administration. The ideal candidate thrives in a fast-paced environment, demonstrates sharp attention to detail, and possesses strong operational problem-solving skills.

Key Responsibilities

1. Executive & PA Support

Calendar & Schedule Management: Coordinate executive diaries, schedule strategic meetings, manage priority conflicts, and prepare necessary meeting materials in advance.
Travel & Logistics: Plan and coordinate comprehensive travel itineraries, including flights, accommodation, local transport, and expense management.
Communication & Liaison: Serve as the primary point of contact for internal and external stakeholders, handling sensitive correspondence with maximum discretion and professional judgment.
Information Confidentiality: Safeguard proprietary company records, executive communications, and confidential management files.

2. Office Operations & Fleet Administration

Operational Oversight: Streamline workflow procedures and oversee day-to-day administrative activities to maintain maximum workplace efficiency.
Automotive Fleet Management: Supervise company vehicle documentation, including road tax renewals, insurance policies, summons tracking, and routine maintenance scheduling.
Inventory & Parts Coordination: Assist with administrative tracking for spare parts, service documentation, and showroom or workshop inventory coordination.
Team Supervision: Guide, mentor, and monitor administrative support staff to maintain work quality and adherence to schedules.
Compliance & Records Management: Maintain organized physical and digital filing systems while ensuring strict alignment with internal SOPs, local authority guidelines (e.g., JPJ), and statutory compliance requirements.

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