We are seeking a detail-oriented and proactive IT Administrative Coordinator to support the IT department in clerical administration, billing, procurement, and contract management activities. The role is responsible for maintaining accurate records, ensuring timely processing of orders and invoices, and coordinating with vendors and internal stakeholders to resolve billing or contract-related issues.

Billing & Payment Administration

Verify invoices against purchase orders and delivery notes for accuracy.
Investigate and resolve discrepancies in billing, payments, or outstanding balances.
Support monthly/quarterly reconciliation of IT expenditures.

Procurement & Order Management

Prepare and process purchase requisitions and purchase orders in line with company policies.
Track and follow up on orders to ensure timely payment to suppliers .
Coordinate with vendors and suppliers on billing, delivery, and service issues.

Clerical & Administrative Support

Provide administrative assistance to the IT team, including documentation, filing, and correspondence.

Contract Administration

Maintain contract records and databases for IT services, licensing, and maintenance agreements.
Track contract renewal dates and ensure timely extensions, renewals, or terminations.

Reporting & Coordination

Generate and maintain reports on IT spend, inventory, and contract status.
Assist in budget tracking and cost optimization initiatives.
Serve as a coordination point between IT, Finance, and Procurement teams.

Ms Office Suite Jobs in Johor - November 2026 - Urgent Hiring

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Billing Administrator

Billing Cum IT Admin (Contract 5 Months)