HR Executive - Pure Lifecycle Operations (NO Recruitment / NO Payroll)

Department: Human Resources (Higher Education)
Team Structure: Highly hands-on, lean, and collaborative team.

CRITICAL APPLICATION FILING CRITERIA

NO Recruitment: Zero candidate sourcing, interviewing, or hiring.
NO Payroll: No salary calculation, EPF/SOCSO processing, or disbursements.
NO Interns/Fresh Grads: Minimum 2 years of solid post-graduate experience is mandatory.

Position ObjectiveResponsible exclusively for the daily administrative machinery of the employee lifecycle for academic and non-academic staff. This role handles heavy physical paperwork, manual tracking spreadsheets, and statutory legal document compliance.Key Responsibilities & Duties

LHDN Stamping & Compliance: Own the end-to-end digital stamping process for all Letters of Appointment (LOAs) via the LHDN MyTax / e-Duti Setem portal within strict 30-day submission windows.
Contract Administration: Draft standard and faculty LOAs (including Deans, HODs, and Adjuncts). Audit files for missing credentials (MQA certificates, CVs) and track contract expiry dates.
Lifecycle & Document Control: Manage, audit, and organize physical personnel files. Execute onboarding orientations, handle physical exit clearances, and retrieve files for MQA/MOHE university audits.
Data Logging (No Payroll Processing): Verify daily attendance exceptions, consolidate unpaid leave records, and format monthly raw tracking sheets (overtime/allowances) to pass to the finance team for processing.
Scholarship & Benefits Tracking: Process staff/student internal scholarship applications by manually verifying eligibility. Coordinate appraisal form tracking and process manual medical clinic claims.

Job Requirements

Experience: Minimum 2 years of hands-on experience strictly in HR Operations, Personnel Administration, or Contract Management. Higher Education experience is an advantage.
Technical Portal Skills: Mandatory experience executing document submissions directly via the LHDN MyTax / e-Duti Setem portal.
System Comfort: High efficiency with manual data entry, physical archiving, and heavy Excel tracking (sorting, filtering, basic formulas).
Language: Professional business fluency in written and spoken English and Bahasa Malaysia.

Job Type: Permanent

Pay: RM2,800.00 - RM3,800.00 per month

Benefits:

Health insurance
Maternity leave
Opportunities for promotion
Professional development

Work Location: In person

Non Executive Jobs in Petaling - November 2026 - Urgent Hiring

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HR Personnel - Lifecycle Executive (Non-Recruitment - Non-Payroll)