Act as a confidante and strategic partner to our leadership staff by ensuring their time is spent on the most leveraged activities
Make recommendations regarding time management, prioritization, and delegation
Coordinate meetings and clear conflicts for our senior leadership team; ensure critical meetings aren’t missed or delayed and are prioritized accordingly
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Provide high-level administrative and secretarial support to the Managing Director, ensuring all tasks and communications are handled efficiently and professionally.
Manage the Managing Directors daily schedule, including arranging internal and external meetings, travel itineraries, appointments, and calendar management.
Prepare, draft, and proofread business correspondence, presentations, meeting minutes, and reports with accuracy and attention to detail.
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Provide general secretarial duties such as manage meeting schedules, reports, call screening, travel arrangements and any other administrative matters.
Prepare official correspondence, memorandum agenda, minutes of meeting, external letters including preparation for meeting materials and facilities.
Maintain a systematic filing system for easy reference & retrieval and safekeeping of important documents.
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Manage a portfolio of corporate clients, including private companies, Labuan entities, and foundations.
Handle full spectrum of corporate secretarial duties in compliance with the Companies Act, Labuan regulations, and other relevant statutory requirements.
1) Bachelor’s degree, Post Graduate Diploma and/ or Professional Degree in social science or equivalent experience as executive secretary or similar administrative role
2) Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with Excellent attention to detail, with the ability to maintain a high level of accuracy
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Assisting the Company Secretary in all aspects of corporate secretarial duties, including preparing and maintaining company registers, minute books, and other corporate records
Coordinating the preparation and distribution of agendas, minutes, and other materials for board and shareholder meetings
Ensuring timely filing of all necessary documents and forms with the relevant authorities
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Serve as the Company Secretary to the Board of Directors and Board Committees, ensuring the effective administration of meetings and secretarial matters.
Lead and manage all company secretarial and statutory compliance activities.
Ensure compliance with the Companies Act 2016, Financial Services Act 2013, Bank Negara Malaysia (BNM) requirements, and other applicable laws and regulations.
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