To oversee the full recruitment cycle, including sourcing, screening, interviewing, and onboarding candidates to meet business workforce needs.
To be responsible for Performance Management System (PMS) activities, ensuring alignment with organizational objectives and employee performance improvement.
To implement employee branding initiatives, including social media engagement and retention strategies to attract and retain top talent.
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Drawing & File Management: Assist in collecting and organizing the latest base drawings from consultants for preliminary estimation and project filing. Ensure updated drawings are logged and distributed to site teams to support smooth execution.
Procurement support: Assist the project team with procurement administration, including collecting contractor proposals, preparing comparison sheets, and keeping records of supplier appointments.
ISO Document Control: Maintain systematic project documentation, site records, and drawing control logs in line with ISO standards and established company guidelines.
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Invoice & Payment Processing: Review, code, and match invoices, PR/PO, and delivery orders. Prepare payment applications, issue payments based on credit terms, and accurately upload transactions into the banking portal.
Vendor & Account Management: Oversee vendor accounts, resolve invoice discrepancies, and perform monthly accounts payable reconciliations and analyses.
Tax Compliance & Documentation: Handle withholding tax calculations, reporting, and remittances for vendor payments in compliance with local tax regulations.
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Responsible for the end-to-end functional operations of SAP Production Planning module (PP) in SCHOTT globally, which includes - Incidents, problems, service requests and change requests.
Deliver high-quality functional and technical support for SAP S/4HANA Production Planning modules. Take ownership of investigating and resolving production incidents and service requests to meet established SLAs.
Participate in international and regional projects involving of SAP PP and adjacent IT production solutions (Add-ons, mobile apps etc). Projects include solution rollouts, new plant rollouts, proof-of-concept execution and new solution implementation.
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Work Permit & Immigration Compliance: Manage applications, renewals, endorsements, special passes, FOMEMA medical check-ups, and check-out memos in coordination with immigration authorities.
Documentation & Record Keeping: Maintain up-to-date, secure personnel files, passports, work permits, and employment contracts while ensuring strict confidentiality.
Welfare & Accommodation Coordination: Oversee hostel arrangements, transport logistics, medical emergencies, and daily welfare grievances or inquiries.
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Expand your HR operations experience by running payroll and statutory submissions, ensuring accuracy and timely filings for EPF, SOCSO and EIS.
Process end-to-end recruitment and onboarding flows, including contract stamping and CP22 submissions, to improve new hire experience and reduce time-to-productivity.
Sharpen your compliance skills by handling HRDCorp claim submissions, liaising with regulators like JTK and LHDN, and keeping audit-ready records.
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The HR Administration Intern will assist the Human Resources department with administrative and operational tasks related to employee records, recruitment, onboarding, and HR documentation. This internship provides practical exposure to HR processes and administrative functions in a professional work environment.
Key Responsibilities
• Assist in maintaining and updating employee records and HR databases.
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Maintain and update employee records, personnel files, HR databases, and confidential HR documentation.
Monitor employee attendance, leave, medical certificates, punctuality, and absenteeism, including preparation of regular attendance reports.
Process leave applications, employee claims, medical reimbursements, and verify eligibility for panel clinic treatment in accordance with company policies.
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Provide day-to-day operational support such as recruitment administration, contract, letter preparation, data management of employees, movement, promotion, onboarding, benefits administration, PM, reports, and ad hoc requests.
Ensure data inputs and compiling documents are within SLA.
Build and maintain strong relationships with key stakeholders and ensure effective communication and collaboration across the organization.
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