Kerja Sepenuh Masa Administrative Executive, Gaji tinggi MYR 6,000 di Unitalent Career Sarawak - Maukerja

Key Responsibility

1. ADMINISTRATIVE FUNCTIONS

• Liaise with internal and external stakeholders on venue rental.
• Liaise with the finance department on issuance of billing for venue rentals/sub tenants.
• Monitor the payment from the renters and sub tenants. To follow up on any delayed payments.
• Monitor and manage day-to-day food hall operations and sub tenants
• Monitor and ensure prompt replacement of vacated F&B stalls.
• Identify and compile prospective F&B stall operators and facilitate a meeting with the F&B Working Committee.
• Preparation of minutes of meeting for the F&B Working Committee Meetings.
• Monitor the budget for space and project management.
• Issue Purchase Requisitions (PR) in Esker and oversee the complete purchasing process through Goods Receipt Note (GRN).
• Provide oversight of vending machine operations, ensuring service reliability, stock availability, and compliance with agreed service levels.
• Strengthen contract and vendor management processes through effective performance monitoring, issue resolution, and adherence to contractual terms.
• Enhance monitoring of budget utilisation and reporting, ensuring accurate tracking of expenses, cost control, and timely financial reporting.
• Able to leverage technology to improve efficiency, communication, and work processes.
• Support the Manager, Building Facilities in the preparation of papers for Board of Directors, Executive Committee, and Executive Group meetings, on tenancy-related approvals/project matters

2. LEGAL FUNCTIONS

• Liaise with Head of Management Unit to assist in arranging for legal reviews to be done, including follow ups, and ensuring the necessary documents comply with University policies and procedures.
• Liaise with Legal Counsel for price quotation for info/comparison & coordinate for the University, legal counsel review of Sub Tenancy Agreement, letters or legal advice, getting authorised signatures for on-campus agreements in line with the financial delegation authority & coordinate sending for stamping at legal firm/s.
• Tracking of legal counsel responses for any price quotations, their reviews and drafting of legal documents for the University.
• Arrange and coordinate the signing of Sub-Tenancy.
• Agreements for on-campus operators in line with financial delegation authority.
• Establish a register to track and monitor the progress of agreements being signed

3. TRACKING FUNCTIONS

• Ensure renewals of tenancies are timely, taking into consideration timing to obtain delegated approvals.
• Ensure legal reviews are done.
• Ensure Document Execution Form is completed, signed and attached with the contract.
• Ensure contracts and instruments are signed with companies’ rubber stamp affixed by signing parties and stamped by LHDN.

4. CUSTOMER SERVICE

• Collaborate with internal and external customers to better understand, anticipate and meet the current and future needs of the branch campus university and its students in accordance with organisational expectations.
• Provide accurate information and advise the staff on unit policies and procedures.
• Be polite, and courteous to all members of staff, students and visitors.
• Able to work well with staff members from other departments to provide the best customer service

JOB REQUIREMENTS

• A Bachelor's degree in relevant discipline from a recognised institution
• Excellent skills in written and spoken English.
• Good problem solving, negotiation and organisational skills.
• Ability to monitor, analyse and report on relevant data, and to identify lead indicators and take necessary action.
• Excellent interpersonal skills especially in a cross-cultural situation and demonstrated ability to work effectively in a consultative and team environment.
• Ability to handle more than one priority at a time and successfully prioritise and identify the best course of action in the implementation of administration tasks

Pay: RM4,000.00 - RM6,000.00 per month

Work Location: In person