Kerja Sepenuh Masa, Administration and Security Executive di Manpower Malaysia Johor - Maukerja

Location: Pasir Gudang

Reports to

Plant Manager

Purpose of the Job

Be the first point of contact for all visitors, including support related to travel and accommodation. Manage office operations and factory communication.

Main Responsibilities

• Manage internal and external visitors, including travel arrangements, safety equipment, and handling all factory visit matters
• Support other departments on office, visitor, and communication-related matters
• Support Occupational Safety, Health & Environment activities (e.g. PPE, uniforms)
• Act as Safety Standard Owner for Visitor Safety Standard
• Member of Crisis Management Team
• Manage inventory, stationery, and PPE stock items
• Manage company uniform system, including workflows, infrastructure, and IT tools
• Assist HR in internal communication processes
• Handle administration of meeting and training rooms
• Perform reporting as required
• Drive continuous improvement across Administration & Security areas
• Initiate and implement office improvement projects
• Act as Sustainability subject matter expert (waste & recycling towards 2030 goals – Biofore site)
• Lead Chain of Custody (COC) for Malaysia factory
• Lead Security Department
• Drive 5S & housekeeping via Green Walk initiatives
• Promote digitalization tools across the factory
• Handle Indirect Material Sourcing (IMS): raise Purchase Requests (PR) and manage invoice verification
• Manage suppliers (canteen, hygiene, cleaning services)
• Participate in communications & stakeholder engagement (MSC team, factory communication activities, CSR programs)
• Lead well-being initiatives (KRKR Griffin Houses, health & wellness activities)

Safety, Health & Environment

• Perform all duties in compliance with laws, safety, and environmental regulations
• Contribute to factory safety culture and KPIs (near-miss reporting, observations, safety walks)

Qualifications & Skills

Experience & Requirements

• Minimum 5 years of relevant working experience
• Independent, committed, and results-oriented
• Strong interpersonal and communication skills
• Able to manage small teams
• Proficient in MS Office, SAP (Power Apps is an advantage)
• Able to work across different project teams
• Fluent in Bahasa Malaysia & English

Behavioral Competencies

• Good time management
• High integrity and professionalism
• Strong communication and interpersonal skills
• Team player
• Detail-oriented with high accuracy
• Maintains confidentiality
• Proactive and well-organized
• Committed to continuous development

Functional Competencies

• People Development
• Organisation Development
• Workplace Well-being
• Employee Communications