Sepenuh Masa Document Controller Jobs, in JLand Group - JLG Johor Bahru - Maukerja

Company Description

JLand Group (JLG) is the Real Estate & Infrastructure arm of Johor Corporation, specializing in diverse real estate activities such as data centers, logistics, and integrated industrial and township development. As a strategic real estate investor, JLG delivers end-to-end solutions that prioritize innovation, sustainability, and digital integration. Committed to building a smarter and more sustainable future, JLG develops ecosystems that create value and foster opportunities for industry growth. The company is dedicated to transforming the landscape of real estate through forward-thinking investments and sustainable practices.

Role Description

We are seeking a detail-oriented and tech-savvy Document Controller to manage, organize, and maintain project documentation while leveraging AI-powered tools and digital technologies to improve document management efficiency. The ideal candidate will support data accuracy, workflow automation, version control, and compliance across projects and departments.

Key Responsibilities:

• Manage the creation, distribution, storage, retrieval, and archiving of project and corporate documents.
• Maintain document control systems, ensuring proper versioning, classification, and approval workflows.
• Utilize AI-enabled document management systems to automate filing, indexing, and document tracking processes.
• Monitor document submissions and ensure compliance with company standards and project requirements.
• Coordinate with project teams, consultants, contractors, and stakeholders regarding document control procedures.
• Generate reports and dashboards for document status, overdue submissions, and workflow tracking.
• Support implementation and optimization of AI technologies such as Optical Character Recognition (OCR), intelligent document classification, workflow automation tools and AI-based search and retrieval systems
• Ensure confidentiality, integrity, and security of sensitive documents and data.
• Assist in digital transformation initiatives and continuous improvement of document management practices.
• Provide training and support to users on document control systems and AI tools.

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Information Management, Engineering, IT, or related field.
• Minimum [X] years of experience in document control, records management, or project administration.
• Familiarity with AI-powered document management systems and digital collaboration platforms.
• Proficiency in Microsoft Office Suite and document management software such as Microsoft SharePoint, Aconex, Procore and Autodesk Construction Cloud
• Understanding of OCR, metadata tagging, workflow automation, and cloud-based systems is an advantage.
• Strong organizational skills with high attention to detail.
• Excellent communication and coordination abilities.
• Ability to manage multiple projects and deadlines effectively.

Preferred Skills

• Experience with AI tools for document analytics and smart search capabilities.
• Knowledge of data governance and compliance standards.
• Familiarity with Power BI or reporting dashboards.
• Basic understanding of scripting or automation tools is a plus.
• Problem-solving mindset with continuous improvement approach.

Key Competencies

• Document Management
• Digital & AI Literacy
• Data Accuracy & Compliance
• Process Improvement
• Analytical Thinking
• Team Collaboration
• Time Management