Kerja Sepenuh Masa, Accounting Executive di FileAI Federal Territory - Maukerja

About fileAI

FileAI provides the simplest way for teams to turn unstructured files into working knowledge—instantly searchable, reliable, and ready to act on. We combine powerful foundation models with a product that’s obsessive about speed, accuracy, and trust.

How you’ll contribute

Report directly to the FP&A Manager while providing essential day-to-day administrative and operational assistance.

Financial Operations & Revenue Management

• Accounts Receivable: Oversee the end-to-end billing cycle, including generating, verifying, and distributing accurate customer invoices.
• Collections: Proactively monitor AR ageing reports, execute follow-ups on outstanding balances, and negotiate payment terms to optimise cash flow.
• Expense Management: Review and audit employee expense claims to ensure strict adherence to company policies and timely reimbursement.

Accounting & Financial Reporting

• General Ledger Management: Maintain real-time records within Xero utilising the revamped chart of accounts, encompassing revenue recognition, cash reconciliation, accruals, and prepayments.
• Month-End Close: Execute month-end closing procedures in strict alignment with established timelines and departmental workstreams.
• Balance Sheet Integrity: Perform monthly reconciliations for cash, AR, AP, fixed assets, and intercompany balances to ensure 100% data accuracy.
• Group Consolidation: Support the preparation of consolidated monthly financials, managing intercompany eliminations, policy alignment, and foreign currency translations.
• Reporting: Assist in the production of core financial statements (P&L, Balance Sheet, and Cash Flow) and synthesise operational data for leadership review.

Operational Excellence & Administration

• Systems & Automation: Leverage Excel, Google Sheets, and Xero to automate repetitive reporting tasks and enhance data entry precision.
• Corporate Governance: Provide broad administrative support, including the maintenance of accurate corporate records and the coordination of daily office operations.

Who you are

• Diploma or Bachelor's degree in Finance and Accounting or a related field.
• 1-3 years of experience in a finance or accounting support role, preferably within a SaaS/tech environment or a high-growth startup.
• Strong understanding of GAAP/IFRS principles, particularly regarding revenue recognition and consolidations.
• A meticulous approach to data entry and financial reconciliation.
• Proven ability to work independently in a fast-paced, dynamic environment.
• Strong problem-solving skills and attention to detail.
• Advanced proficiency in Excel and Google Sheets. Experience working with ERP or financial software systems is highly advantageous.
• Strong communication skills, with the ability to collaborate effectively with both finance and operations teams.
• Exposure to multi-entity operations across Singapore, Malaysia, Japan, and/or the US is a plus.

Perks & Culture

• Competitive salary and performance-based incentives.
• Health insurance, lunch perks, and uncapped leave.
• Dynamic and collaborative work environment.
• Grow & learn with a fast-growing organisation.