Kerja Sepenuh Masa, Junior Office Manager di Gravitas Federal Territory - Maukerja

Background

We are not a big company, but we have big dreams. We're a tight-knit crew fighting to make our mark, and we know there are no shortcuts. The only path to where we want to go is through hard work, focus, and a whole lot of heart. We're building this from scratch, and every single person on the team is critical to our success.

The Right Fit for Our Team

Skills can be taught, but attitude is everything. We need someone who gets our culture and is ready to live it every day. Here’s who we’re looking for:

• You're a Team Player, Period. We win and lose as one. You’re ready to roll up your sleeves and help a teammate without being asked. There are no silos here.
• You Have Grit. When you hit a wall, you don't give up. You get resourceful, you figure it out, and you find a way through. We need problem-solvers, not just task-doers.
• You Ask Questions. There are no stupid questions here, only the ones you were too afraid to ask. If you don't know, you ask. If you're unsure, you clarify. We value honesty and learning over pretending.
• You Live by "If Cannot Also, Must Can." This is our unofficial motto. It's the mindset that no challenge is too big and "no" is not the final answer. It’s about perseverance and an absolute refusal to fail.

You're Ready for the Grind. We need to be crystal clear: this is not a cruise. The only way we achieve our big dreams is with sweat, blood, and tears. We are looking for people who want to be in the trenches with us, building something amazing. This is an all-or-nothing mission. Either you're in, or you're not.

About the Role

We are looking for a highly organised, proactive, and dependable Office Manager to oversee the daily administrative and operational functions of the company.

This role plays a key part in ensuring the office runs smoothly and efficiently — supporting internal teams, maintaining operational processes, coordinating office resources, and helping create a productive working environment for the team.

You won’t just be managing an office. You’ll be helping keep the engine running behind a fast-moving digital agency.

We’re looking for someone who is resourceful, detail-oriented, people-friendly, and able to keep things under control even when things get hectic.

Key Responsibilities

Office Operations & Administration

• Oversee the day-to-day office operations and ensure the workplace is organised, functional, and well-maintained.
• Manage office supplies, pantry items, equipment, and vendor coordination.
• Liaise with building management, service providers, and external vendors when required.
• Ensure office facilities, meeting rooms, and common areas are properly maintained and operational.
• Assist in maintaining internal administrative systems, records, and documentation.

Team & Operational Support

• Provide administrative support to internal teams across different departments.
• Coordinate company meetings, schedules, appointments, and internal activities when required.
• Assist in onboarding processes for new employees including workstation setup, office orientation, and operational coordination.
• Support internal communication and coordination between departments to ensure smooth workflow.
• Help maintain and improve operational processes and office SOPs.

Finance & Procurement Support

• Assist with invoice tracking, payment coordination, petty cash handling, and basic operational purchases.
• Coordinate with finance or management teams regarding operational expenses and documentation.
• Monitor office-related expenses and ensure purchases are aligned with approved budgets.
• Maintain proper filing and record keeping for administrative and operational documents.

Culture & Workplace Environment

• Help create a positive, organised, and collaborative office environment.
• Support company events, internal activities, celebrations, and team engagement initiatives.
• Ensure the office environment reflects the company culture and professionalism.
• Be the go-to person for general office matters and day-to-day coordination.

Candidate Requirements

• Hungry to learn and adapt in a fast-paced environment.
• Strong organisational and multitasking skills with the ability to manage multiple priorities.
• Strong sense of responsibility and attention to detail.
• Good communication and interpersonal skills.
• Ability to stay calm, resourceful, and solution-oriented under pressure.
• Proficiency in Google Workspace (Docs, Sheets, Slides) and general administrative tools.
• Good time management and coordination abilities.
• Comfortable handling administrative, operational, and people-related matters.
• Ability to work independently while collaborating effectively with different teams.
• A personality that rocks hard (but is still serious at work).
• Own a laptop and be able to start almost immediately.

Bonus Skills

• Experience in office administration, operations, HR support, or agency environments is an advantage.
• Familiarity with project management or productivity tools is a bonus.
• Basic understanding of finance documentation or procurement processes is an advantage.
• Experience supporting fast-paced creative or digital teams is a plus.

If you think we are a match, apply with us now!