Kerja Sepenuh Masa, Operations and Administration Intern, Paediatrics di National University Hospital - Maukerja

Job Title: Operations and Administration Intern

Duration: 5-6 months

Department: Operations and Administration

Job Scope:

1. Process Documentation and Improvement:

• Review and document existing administrative processes
• Analyse current workflows to identify inefficiencies and bottlenecks
• Propose and implement improvements to streamline processes
• Assist in creating flowcharts and standard operating procedures (SOPs) Research and suggest potential RPA (Robotic Process Automation) and AI solutions for routine tasks

2. Data Management and Analysis:

• Assist in data entry, organization, and maintenance of departmental databases
• Conduct data analysis to support decision-making processes
• Create reports and presentations summarizing findings and recommendations

3. Administrative Support:

• Assist with scheduling meetings and managing calendars

4. Project Assistance:

• Support ongoing departmental projects as needed
• Help coordinate cross-functional activities
• Assist in tracking project milestones and deadlines

5. Office Management:

• Assist in maintaining office supplies inventory
• Help coordinate office events and team-building activities

6. Folder Maintenance and File Organization:

• Assist in digitizing physical documents and organizing them in the digital system
• Create and maintain a folder inventory or index for easy navigation
• Implement version control for frequently updated documents
• Ensure proper access rights and permissions are set for sensitive folders

7. Asset Identification and stocktake:

• Create a detailed list of all office and IT assets to be included in the stocktake
• Develop a categorization system for different types of assets (e.g., furniture, office equipment)
• Physically tag all assets included in the stocktake

8. Any other assignments/ tasks assigned by supervisor.