Sepenuh Masa Executive Administrative Assistant Jobs, in Quantum Computing Singapore - Maukerja

NOW HIRING️ Executive Administrative Assistant

Full-Time | Entry / Junior / Mid-Level

Executive Support • Administration • Coordination • Office Operations

Organized • Professional • Fast-Paced Environment

We are seeking a detail-oriented and proactive Executive Administrative Assistant to support senior leadership and ensure smooth daily operations. This role is ideal for individuals who excel at organization, communication, and multitasking in a dynamic business environment. ️

Role Overview

You will provide administrative and operational support to executives by managing schedules, coordinating meetings, preparing documents, and handling communications. You will play a key role in maintaining efficiency and supporting executive productivity.

Key Responsibilities Executive Support & Scheduling

• Manage executive calendars, appointments, and meetings
• Coordinate schedules across departments and stakeholders
• Arrange travel, accommodation, and logistics
• Prioritize tasks and maintain organized schedules
• Ensure timely reminders and follow-ups

Administrative & Documentation Support

• Prepare reports, presentations, and meeting materials
• Handle confidential documents and sensitive information
• Maintain organized filing systems and records
• Manage emails, correspondence, and communication flow
• Support general office administration tasks

Communication & Coordination

• Act as liaison between executives and internal teams
• Coordinate meetings, agendas, and meeting minutes
• Follow up on action items and project updates
• Facilitate communication with external stakeholders
• Ensure alignment of schedules and priorities

️ Operational & Project Support

• Assist in project coordination and progress tracking
• Support event planning and executive arrangements
• Monitor deadlines and deliverables
• Improve administrative workflows and efficiency
• Provide ad-hoc operational support when required

Ideal Profile

• Strong organizational and multitasking abilities
• Excellent attention to detail and accuracy
• Professional communication and interpersonal skills
• Ability to manage priorities under pressure
• High level of discretion and confidentiality
• Proactive and solution-oriented mindset

Requirements

• Diploma or Degree in Business Administration, Management, or related field
• Proficiency in Microsoft Office / Google Workspace
• Strong written and verbal communication skills
• Good time management and coordination skills
• Previous administrative or executive support experience is an advantage
• Familiarity with scheduling or productivity tools is a plus
• Fresh graduates are encouraged to apply for junior-level positions

What We Offer

Exposure to executive leadership and business operations

Career growth into Executive Assistant / Operations roles

Professional and collaborative work environment

Training, mentorship, and professional development opportunities

• Opportunity to contribute to high-level business coordination