Kerja Sepenuh Masa Finance Administrative Executive - Department Admin Support 2, Gaji tinggi MYR 3,600 di OSADI COMMERCIAL SUPPLIES SDN BHD Pulau Pinang - Maukerja

Key Responsibilities

Office & Document Administration

• Coordinate Finance team stationery orders, goodies collection, and distribution.
• Manage documents filing, photocopying, scanning, and arrangement of signatures from relevant stakeholders.
• Maintain and update physical and digital filing systems to ensure accurate and organized financial records

Procurement & System Support

• Raise Purchase Requests (PR), Purchase Orders (PO), and Non-PO requests for the Finance team in accordance with company procurement policies.
• Assist with invoice tracking, payment coordination, and expense claim submissions.
• Support basic system administration tasks, reconciliation checks related to finance operations

Events, Welfare & Communication

• Coordinate Finance Group events, meetings and activities, including logistics planning, venue sourcing such as hotels or restaurants, agenda preparation, meeting room booking and materials preparation
• Manage team member welfare initiatives such as procurement of flowers, fruit baskets, and gift arrangements for special occasions (e.g., birthdays, bereavements, milestones).
• Prepare and send internal communication emails, meeting invitations, and announcements on behalf of the Finance team.
• Act as the key liaison for visitors — coordinate visitor agendas, logistics, hospitality arrangements, and access passes

Travel Management

• Coordinate Finance group travel arrangements, including flights, accommodations, transportation, and itinerary planning.
• Manage end-to-end travel bookings and expense reimbursement submissions (e.g., via Concur or equivalent travel management systems) on behalf of senior Finance leaders and management team members.
• Liaise with travel vendors and corporate travel agents to ensure cost-effective and timely travel arrangements.

General Support

• Undertake any other ad-hoc administrative duties as assigned or required by the Finance management team.
• Assist in process coordination and follow ups across Finance stakeholders

Requirements

Education

• Minimum Diploma or equivalent experience in Business Administration, Finance, or a related discipline

Experience

• Minimum 2–3 years of relevant experience in an administrative or finance support role.
• Prior experience supporting a Finance or Accounting department is an added advantage.

Skills & Competencies

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Familiarity with procurement or ERP systems (e.g., SAP, Ariba, Workday)
• Experience with travel management tools (e.g., Concur)
• Strong organizational and time management skills with the ability to multi-task
• Excellent interpersonal and communication skills, both written and verbal
• Proactive, resourceful, and self-motivated with a strong sense of ownership
• Discreet and trustworthy - ability to handle confidential financial and personnel information with integrity
• Adaptable and comfortable working in a dynamic, fast-paced environment

Pay: RM2,000.00 - RM3,600.00 per month

Work Location: In person