Kerja Sepenuh Masa Executive, Administrative Facilities, Gaji tinggi MYR 3,000 di Medisafe Technologies Selangor - Maukerja

Job Purpose

The Administrative & Facilities Executive is responsible for ensuring efficient administrative operations and effective facilities management within the company. This role oversees office and factory administration, asset management, purchasing coordination, and factory renovation or improvement projects, ensuring compliance with company policies, safety requirements, and ISO/QMS standards.

Key Responsibilities

1. Administrative Operations

• Manage daily administrative activities to support smooth company operations.
• Prepare and maintain correspondence, reports, records, and filing systems.
• Coordinate office supplies, stationery, pantry items, and general administrative needs.
• Provide administrative support to management and cross-functional departments.
• Ensure administrative documentation complies with company procedures and ISO/QMS requirements.

2. Facilities & Factory Management

• Coordinate facilities-related matters including office, factory, utilities, and common areas.
• Liaise with contractors, service providers, and vendors for maintenance, repair, and servicing works.
• Monitor facilities conditions and report improvement or repair needs to management.
• Ensure facilities comply with safety, cleanliness, and company standards.

3. Asset Management

• Maintain and update the company asset register for office, factory, IT, and production assets.
• Coordinate asset tagging, tracking, movement, and disposal.
• Conduct periodic asset verification and reconciliation exercises.
• Ensure complete documentation for asset acquisition, transfer, and disposal.
• Work closely with Finance, IT, and Engineering on asset-related matters.

4. Purchasing & Procurement Coordination

• Handle purchase requisitions and purchase orders for administrative, facilities, and project-related items.
• Source suppliers, request quotations, and conduct price comparisons.
• Coordinate with Finance on invoice verification and payment processing.
• Maintain proper purchasing records and approved supplier documentation.
• Ensure purchasing activities comply with approved budgets and procurement procedures.

5. Factory Renovation & Project Coordination

• Assist in coordinating factory renovation, refurbishment, and improvement projects.
• Liaise with contractors, consultants, and internal stakeholders on project requirements.
• Track project timelines, progress updates, and documentation.
• Prepare and maintain project-related records including quotations, approvals, and work schedules.
• Support management in monitoring renovation costs and project deliverables.

6. Vendor & Contractor Coordination

• Coordinate contractor access, work schedules, and site arrangements.
• Ensure contractors comply with company safety rules and facility regulations.
• Maintain vendor and contractor lists and basic performance records.

7. Compliance, Safety & Documentation

• Ensure all administrative, facilities, and purchasing records are complete and audit-ready.
• Support internal and external audits (ISO, QMS, financial, regulatory).
• Assist in maintaining SOPs, forms, and records related to administration and facilities.
• Promote a safe and compliant working environment.

8. Other Duties

• Support company events, meetings, and internal activities when required.
• Perform any other duties as assigned by management from time to time.

Job Requirements

• Diploma or Bachelor’s Degree in Business Administration, Facilities Management, or related fields.
• Minimum 2–3 years of experience in administration, facilities, or similar roles.
• Experience in manufacturing or factory environments is an added advantage.
• Knowledge of asset management, purchasing, and contractor coordination preferred.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong organizational, coordination, and documentation skills.
• Able to work independently with minimal supervision.
• Detail-oriented, responsible, and able to handle multiple tasks.

Key Competencies

• Administrative & documentation management
• Facilities coordination & vendor management
• Asset tracking & control
• Basic project coordination
• Cost awareness & purchasing control
• Compliance & audit readiness

Job Type: Full-time

Pay: RM1,936.97 - RM3,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Work Location: In person