Full Time Executive Administrative Assistant Jobs, in Medical Hunter Singapore - Maukerja

ADMINISTRATIVE SUPPORT CAREER Executive Administrative Assistant ROLE OVERVIEW

Provide high-level administrative and organizational support to executives and senior leadership. As an Executive Administrative Assistant, you ensure smooth daily operations by managing schedules, communications, documentation, and coordination across teams.

CORE RESPONSIBILITIES Executive Scheduling & Coordination

• Manage executive calendars and appointments
• Coordinate meetings, conferences, and internal/external engagements
• Prioritize scheduling conflicts and urgent requests
• Arrange agendas and meeting logistics
• Ensure efficient time management for leadership

Communication Management

• Handle emails, calls, and internal correspondence
• Draft professional communications and responses
• Act as liaison between executives and stakeholders
• Filter and prioritize incoming information
• Ensure timely follow-ups and task completion

Administrative Support

• Prepare reports, presentations, and documents
• Maintain confidential records and filing systems
• Support expense tracking and administrative documentation
• Organize meeting minutes and summaries
• Assist with day-to-day office coordination

️ Travel & Event Coordination

• Arrange travel bookings, itineraries, and accommodations
• Coordinate logistics for business trips and events
• Manage last-minute changes and schedule adjustments
• Support event planning and execution
• Ensure smooth end-to-end travel arrangements

Executive & Operational Support

• Assist executives with daily operational tasks
• Track deadlines, tasks, and follow-ups
• Support project coordination when required
• Conduct basic research and data gathering
• Ensure workflow efficiency across departments

IDEAL CANDIDATE Core Skills

• Strong organizational and time management abilities
• Excellent communication skills (written and verbal)
• High attention to detail and accuracy
• Ability to multitask effectively
• Strong discretion with confidential information

Personal Attributes

• Professional and reliable
• Calm under pressure
• Proactive and resourceful
• Flexible and adaptable
• Strong sense of responsibility

REQUIREMENTS

• Diploma or Bachelor’s Degree in Business Administration, Management, Communication, or related field
• Experience in administrative or executive support roles is an advantage
• Proficiency in Microsoft Office or Google Workspace

Preferred Skills

• Calendar tools (Outlook, Google Calendar)
• Communication tools (Teams, Zoom, Slack)
• Document preparation (Word, Excel, PowerPoint)
• Basic project coordination skills
• Experience in fast-paced corporate environments

CAREER PROGRESSION

Executive Administrative Assistant

Senior Executive Assistant

Office Manager / Operations Coordinator

Chief of Staff / Executive Operations Manager

Senior Administrative Leadership Roles

WHY JOIN US?

Work closely with senior leadership

Exposure to executive-level decision-making

Strong career development in administration and operations

Opportunity to grow into management roles

Dynamic and fast-paced environment

High-impact support position

APPLY TODAY

If you are highly organized, detail-oriented, and enjoy supporting leadership in a structured environment, this role offers a strong pathway into executive administration.

Organize. Coordinate. Support leadership. Drive efficiency.