Kerja Sepenuh Masa, Senior Office Administrator di Balazs Selangor - Maukerja

• Employee Engagement Develop and execute the annual activities plan for the Nice Program.
• Manage and monitor the yearly budget allocated for employee engagement initiatives.
• Coordinate and oversee all employee engagement activities.
• Distribute formal calendar invitations to employees for all scheduled program activities.
• Design and produce a monthly agenda poster to promote upcoming events.
• Financial & Procurement Management Process and submit urgent payment requests through the Service

Now portal.

• Initiate Purchase Requisitions via the Coupa platform.
• Manage and process cash advance requests specifically for non-registered vendors.
• Oversee the submission of claims related to Admin and the Nice Program.
• Facilities & Office Operations Expatriate Rental Management:
• Ensure timely submission of monthly expatriate rental payment requests to prevent financial penalties.
• Handle the full registration process for new landlords.
• Facilitate obtaining the Managing Director's approval for signing tenancy agreements and termination requests.
• Coordinate and ensure the timely refund of security deposits upon lease termination.
• Door system and generating monthly attendance reports
• Vendor Registration & Finance Liaison:
• Collect and verify necessary documentation from new vendors.
• Submit new vendor registration requests in the Service

Now portal.

• Secure Finance Director approval for any payment requests falling outside standard payment terms.
• Manage and update ALBS distribution lists.
• Administer the office access control (Door system) and CCTV security systems.
• Arrange accommodation and logistics for company guests as required.
• Coordinate logistic arrangements for all out-of-office company activities.
• Procure and manage catering services for meetings and events.
• Handle the timely renewal of the business license through the MBPJ portal.
• Process and submit office rental and utility invoices for payment.
• Continuously monitor and report on Admin expenses.
• Manage the end-to-end process for employee business card order requests.
• Maintain optimal inventory levels of all essential office supplies and items.
• Regularly update and maintain the official office evacuation name list for safety compliance.
• ALGEM scope: Generate and manage logistics item codes for inventory tracking and system accuracy.
• Execute the migration of documents to the new shared drive, ensuring data integrity and accessibility.
• Proactively monitor order tracking file for discrepancies (e.g., missing shipment data, conflicting delivery dates) and resolve anomalies with stakeholders
• Organize and coordinate monthly departmental meetings, including scheduling, material preparation, and recording minutes.
• Administer and maintain the Aodocs document management system.
• Ensure continuous upkeep and compliance of Safety Data Sheets (SDS) within the Chemtrec portal.
• Pre-populate information for shipping lanes to conduct Risk Identification by the supply chain team.
• Propose and implement process improvements to reduce data entry error and enhance efficiency## Are you a MATCH?
• Minimum of a Diploma in Business Administration, Office Management, or a related field.
• Proven experience in an administrative or office support role.
• Proficiency in Google platform
• Excellent written and verbal communication skills in English.
• Strong organizational and time management abilities with a keen eye for detail.
• Ability to prioritize tasks and work effectively in a fast-paced environment.
• Proactive, resourceful, and able to work independently as well as part of a team.
• Familiarity with office equipment (e.g., printers, scanners, projectors).