Kerja Sepenuh Masa HR OFFICER, Gaji tinggi MYR 2,800 di Chin Hin (Jitra) Kedah - Maukerja

1. Daily Jobs

a) HRD Petty Cash Control

- Issued Cash Payment Voucher for every payment made and bill to the concerned company. (Ensure every Payment make must attached with completed attachment such as Invoice, Cash Bill or Order Request)

- Record and Update in petty cash system for every voucher issued.

- Check & Submit the petty cash claim to Finance before 3rd & 15th of every month.

- Update and monitor the cash advance and cash settlement process by the Finance Dept. The advance balance of petty cash must always tally with the finance record.

- Ensure the proper and secure handling of petty cash or cash advance collection from CHJ Motor 10 (ME Branch) to the HR Department. This includes verifying the cash amount against the Cash Payment Voucher (CPV), signing the CPV upon confirmation at CHJ Motor 10, safely transferring the cash to the HR Department, and accurately recording the transaction in the petty cash Excel system as petty cash in.

- Ensure all steps are properly documented and comply with internal control procedures to prevent discrepancies or misappropriation.

b) Branch Daily Operation Expenses

- Received order request form from concern branches (AR, DJ & KG), checked and verified the pricing and items purchased.

- Record in order request approval control file.

- Return order request with approval to branches by email,

c) Monitoring the cleaning service of CHJ Corporate Office

- Set up a thumbprint for a new cleaner.

- Monitor the quality of cleaning service.

- Fill in the cleaning checklist.

- Communicate with suppliers regarding cleaner issues.

d) Daily Attendance Monitoring

- Monitor and record daily attendance for all employees, including arrival and departure times, breaks, deviations from the regular schedule, and leave applications.

- Communicate with the Immediate Superior regarding attendance issues of staff.

- Check and monitor to ensure all employees Medical Certificates (MC) are accurately tally in the Infotech System and Health Metric System.

- Verify the validity of medical certificates submitted by employees for sick leave or medical reasons.

- Check the leave application of all employees in Infotech System to ensure they provide the complete and valid supporting documents.

2. Monthly Jobs

a) Attendance Report

- Check and monitor Infotech attendance reports of all employees.

- Communicate with staff for attendance issues.

- Take necessary action / advise the employee with attendance issues. Action taken such as conducted counselling exercises or issued warning letters.

- Ensure employee leave applied record is tally with the attendance record in Infotech System.

b) HR Monthly Report

- Prepare and submit Hr monthly report before 15th every month.

- Prepare HR monthly report based on summary of attendance report.

- Compile the latest data from the concerned person in charge to complete the HR report.

- HR Monthly Report consisting of headcount of every branch, late attendance record, MC record, MC issued by clinic panel or government hospital/government clinic, No Pay Leave Record, Hospitalisation Leave Record, Socso Claim Record, Recruitment Record, Resigned/Termination Record, Confirmation Exercise & Monthly Expenses of department.

- Email the report to ManagementTeam.

c) Sales summary report

- Summarise sales invoices by Brand, Cash/Hire Purchase, New/2nd Hand Bike.

- Refer to the sales commission listing to prepare the monthly sales summary report.

- Prepare the monthly Group Sales Invoice comparison table for the latest three consecutive years to the Management Team.

d) Collect Official Receipt of Staff Motorcycle Loan

- Collect the Official Receipt Number of Staff Motorcycle Loan from concerned branches on 26th of every month.

- Manage and ensure the Branch Officer issues the Official Receipt for staff salary motorcycle loan deduction from staff.

e) Monthly Reimbursement Form

- Receive the Monthly Reimbursement Claim from staff on 28th of every month.

- Verified the amount and mileage chart referring to the attendance record.

f) Branch Monthly Cleaning / Runner Service

- Received order request for monthly cleaning / runner services from concerned branches.

- Verify attendance record / document sending record of cleaner / runner.

- Record in order request approval control listing.

- Return order request with approval to branches by email.

- Email attendance record of cleaner (Branches : KB, PJ, ME and AR) to supplier of cleaning company.

g) Manage and control of branch expenses (Stationery Purchase and Detergent)

- Manage and control the incoming and outgoing stock.

- Collect orders from concerned departments and branches.

- Place orders with suppliers to maintain sufficient stock levels.

- Manage and monitor the purchase pricing and usage.

- Arrange and send out the stock based on the delivery note.

h) Manage of Monthly Touch & Go Expenses.

- Refer to the Invoice & Statement of Touch & Go to verify the usage of the concerned department and submit it to the Finance Department.

i) Uniform Control

- Record the quantity of stock in and out of uniform and safety shoes.

- Place order for safety shoes with the supplier for any insufficient stock.

- Distribute new uniforms to every new staff and exchange uniforms for existing staff.

- Refund deposit of uniform return for the resigned staff.

j) Life Insurance

- Ensure all confirmed staff fill in the “Life Insurance Nomination” form and attach with IC photocopy of nominees.

3. Other Jobs (Supportive Task, Eg: Replacement)

a) Support and back up HR Recruiter to conduct new employee orientation & briefing.

b) Ad Hoc tasks as assigned.

Pay: RM2,000.00 - RM2,800.00 per month

Benefits:

• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Work Location: In person