Kerja Sepenuh Masa Assistant Manager, Administration, Gaji tinggi MYR 6,500 di Novugen Pharma Selangor - Maukerja

About us

Novugen is a wholly owned subsidiary of SciTech International, a UAE-based group with over 30 years of experience in the healthcare industry. We specialize in venturing into strategic healthcare businesses and developing world-class healthcare facilities across the globe. With operations in multiple countries across continents, our global presence and expertise empower us to meet the complex challenges of delivering hard-to-source, technology-intensive pharmaceutical products to market.

Our manufacturing facilities in Bandar Enstek, Negeri Sembilan, are the first USFDA-approved pharmaceutical manufacturing facilities in Malaysia and Southeast Asia. We are also the first pharmaceutical company in the region to be vertically integrated from R&D to manufacturing, giving us greater control over the supply chain and reflecting our commitment to meeting a wide range of stringent regulatory standards.

At Novugen, we are united by a shared vision, with a team of talented individuals from diverse backgrounds and nationalities working together towards one common goal. We are driven by a passion for science and innovation, striving to accelerate the launch of pharmaceuticals that lack robust generic alternatives due to their complexity. Our continued investment in R&D and dedication to excellence aim to provide early access to affordable, high-quality medicines, impacting lives across the world.

Together, we are shaping the future of healthcare and changing lives everywhere.

About the role

To oversee and strengthen the administrative functions across headquarters, commercial office, and plants, with a special focus on backlog clearance and audit readiness for USFDA, GMP, and NPRA requirements. The role ensures streamlined administrative processes, cost efficiency, compliance with policies and regulations, and effective team and vendor management. Additionally, the role supports the Administration Manager in budget management and provides advisory oversight for Executives.

Key Responsibilities:

1. Audit & Compliance Readiness (USFDA, GMP, NPRA & Internal Audits)

• Clear any administrative backlogs impacting regulatory and business audits
• Ensure strict compliance with USFDA, GMP, NPRA, and internal audit requirements, including documentation, SOP adherence, and audit trail completeness
• Oversee the timely, accurate, and compliant management of business licenses, statutory renewals, and regulatory submissions in accordance with applicable laws, regulations, and internal governance requirements
• Drive effective implementation and compliance of the document management system
• Support preparation and follow-up on audit observations, ensuring corrective/preventive actions

2. Budget Management & Financial Oversight

• Assist the Senior Associate Manager, Administration in preparing, managing, and monitoring the administration budget for Corporate, Commercial offices and manufacturing sites
• Provide advisory input to Senior Executives to ensure financial prudence in their respective portfolios
• Identify gaps in administrative expenses, invoices, reimbursements, and coordinate with Finance for accurate due diligence, processing and reporting
• Ensure procurement and office supplies management are aligned with budgetary constraints

3. Operational Excellence

• Ideate and co-lead with Senior Associate Manager, Administration on overarching administrative procedures and systems to streamline processes, minimize delays, and enhance efficiency
• Conduct random spot checks and compliance reviews on gemba walk records to ensure proper monitoring and adherence in the areas of office services, facilities management, workplace hygiene, canteen operations, as well as waste and laundry management
• Supervise plant visits and employee engagement activities handled by Senior Executives
• Work with IT on any future automation projects for Admin Department

4. Vendor, Stakeholder & Event Management

• Oversee vendor qualification, contract renewals and negotiations to optimize cost efficiency and service quality
• Facilitate smooth and effective communication across departments to support business operations
• Represent Admin Department in business conferences, plant visits, and official company events in collaboration with cross-functional teams
• Ensure company-wide events, visits, and engagements meet professional, compliance, and hospitality standards

5. Team Leadership & Development

• Provide guidance and operational advisory to Senior Executives, ensuring role clarity, workload management, and performance delivery.
• Facilitate training & development sessions for the administrative team and third-party workers (cleaners, lab boys, process assistants, security, gardeners, etc.).
• Oversee training and orientation sessions conducted by Executives, ensuring consistency, compliance, and quality.
• Prepare consolidated reports and presentations on administrative activities for Senior Management.

6. Ad Hoc & Continuous Improvement

• Support continuous improvement initiatives to modernize administrative processe

About you

• 5 to 7 years of related experience in general administration functions preferably in Good Manufacturing Practices (GMP) environment.
• Demonstrated strong coordination and collaboration skills through effective teamwork and clear communication.
• Strong team management and multitasking abilities.
• Detail-oriented with strong problem-solving and cost management mindset.
• High level of integrity and professionalism.
• Adaptable to changing priorities and able to manage multiple stakeholders effectively.
• For plant administration, must be willing to work in Bandar Enstek, Negeri Sembilan.

Job Type: Full-time

Pay: From RM6,500.00 per month

Application Question(s):

• What is your monthly expected salary (RM)?
• State your notice period in month.

Experience:

• administration: 3 years (Required)
• manufacturing industry: 3 years (Required)
• operational administration: 4 years (Required)

Work Location: In person