Kerja Sepenuh Masa Executive Secretarial, Gaji tinggi MYR 4,000 di Kumpulan Jetson Berhad Federal Territory - Maukerja

Meeting Coordination

· Coordinate, attend, and take minutes for board meetings, committee meetings, and annual general meetings.

· Preparing necessary Memo and reports.

Communication and Documentation

· Draft circulars to shareholders, announcements to Bursa, and correspondence to directors and relevant parties.

· Prepare resolutions for directors and members, along with other statutory documents.

Record Management

· Update the company’s website and maintain the index of announcements.

· Manage filing arrangements and update the filing index.

· Ensure accurate updates to statutory records, including Registers of Members, Directors, and Indebtedness.

Compliance and Filings

· Lodge submissions with the Companies Commission of Malaysia and ensure timely filing of statutory returns.

· Ensure timely submission of Annual Returns and relevant documents for half-yearly ICULS interest payments.

Project Assistance

· Assist in special corporate projects (e.g., acquisitions, disposals, bonus and rights issues) and overseas initiatives.

· Conduct preliminary research and assist with trademark applications and other ad hoc assignments.

Regulatory Compliance

· Monitor compliance with the Companies Act 1965, Bursa Malaysia Listing Requirements, and other relevant regulations.

· Ensure timely disclosure of changes in directors' and major shareholders' shareholdings to Bursa Malaysia Securities Berhad.

Training and Support

· Guide and train junior executives, including reviewing their prepared documents.

· Assist the Secretarial Manager and Company Secretary with translations, notarizations, and other assignments.

Enterprise Risk Management

· Understands and applies controls effectively to manage key risks and provides suggestions to improve the controls, wherever possible.

· Promptly escalates risks and incidents to senior management in accordance to existing procedures.

· Comply to relevant regulations, guidelines and procedures.

Miscellaneous Duties

· Compilation of directors' shareholdings and remuneration disclosures.

· Oversee the compilation and handover of statutory files and books.

· To assist in analyzing issues and proposing suitable legal and governance-related solutions on issues of the operations of the Company and its subsidiaries in ensuring compliance with applicable laws.

· Organize record keeping system and ensure maintenance of files to ensure easy referral for the team.

· To assist in organizing and improving processes and SOP of the Department as and when required.

· To attend to all matters as and when instructed by Company Secretary/Executive Director.

· Perform all other secretarial tasks and ad hoc assignments as instructed by the Superior.

Skills and Experience

a. at least 3 years of experience in a secretarial role, with a focus on public listed companies.

b. Strong understanding of Listing Requirements, the Companies Act, and the Capital Market and Securities Act, including related procedures and guidelines.

c. Excellent written and verbal communication skills, with the ability to convey information clearly and effectively.

d. Advanced skills in Microsoft Office suite, and familiarity with secretarial software. Knowledge of PDF programs for efficient execution of assigned tasks.

e. Demonstrated ability in client servicing, with strong problem-solving skills to address and resolve issues effectively.

f. Meticulous and organized, with a proactive approach to tasks and the flexibility to adapt to various working styles.

g. Strong ability to prioritize tasks and meet deadlines in a fast-paced environment.

h. Exposure to attending boards and committees including preparing minutes, resolutions and rendering relevant corporate secretarial support.

i. Able to prepare and submission of Forms and Documents for filing to SSM in accordance to SSM’s regulations.

j. Able to cooperate, work in a team and coordinate work activities with other divisions/departments and external stakeholders.

k. Able to provide skills related to legal analytical thinking, problem-solving, negotiating and people-related skills.

l. Highly compliant, meticulous and attentive to detail

m. A member of any professional body recognised by the Companies Commission of Malaysia (SSM)

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

• Health insurance
• Maternity leave
• Parental leave

Work Location: In person