Kerja Sepenuh Masa, Admin HR di Dr Farid Medical Clinic Sabah - Maukerja

The HR & Admin Executive is responsible for managing all human resource functions and administrative operations to ensure the smooth daily running of Dr Farid Medical Clinic.

The role includes recruitment, payroll, staff welfare, performance management, training coordination, company documentation, and ensuring compliance with labour laws and clinic policies.

Key Responsibilities

1. Recruitment & Staffing

Prepare job advertisements

Screen resumes and shortlist candidates

Schedule interviews

Conduct reference checks

Prepare employment offers

Coordinate onboarding for new staff

Maintain manpower planning

KPI

Fill vacancies within 30 days

Staff turnover below target

2. Employee Records

Maintain employee files

Update contracts

Monitor probation periods

Keep confidential HR records

Maintain leave records

3. Payroll & Benefits

Prepare monthly payroll

Calculate overtime

Calculate incentives and commissions

Process EPF, SOCSO, EIS

Process annual leave and medical leave

Ensure payroll accuracy before submission.

4. Attendance Management

Monitor staff attendance

Track lateness and absenteeism

Prepare attendance reports

Investigate attendance issues

5. Performance Management

Coordinate KPI evaluations

Monitor staff performance

Conduct performance reviews

Issue warning letters when necessary

Recommend promotions or disciplinary actions

6. Staff Training

Organise orientation programmes

Coordinate internal training

Maintain training records

Monitor staff competency

Examples:

Customer service

SOP updates

Medical record handling

7. Administration

Manage office supplies

Renew licences and permits

Maintain company documents

Coordinate insurance matters

Monitor office maintenance

8. Company Policies

Develop HR policies

Update employee handbook

Ensure compliance with Employment Act

Ensure compliance with clinic SOPs

9. Staff Welfare

Organise staff appreciation events

Coordinate birthday celebrations

Handle employee grievances

Promote positive workplace culture

10. Disciplinary Matters

Conduct investigations

Prepare show cause letters

Maintain disciplinary records

Coordinate domestic inquiries where necessary

11. HR Reporting

Prepare monthly reports on:

Headcount

Staff turnover

Recruitment status

Payroll summary

Leave utilisation

Overtime

Training hours

Staff performance

Disciplinary cases

Administrative Responsibilities

Manage incoming correspondence

File and archive documents

Coordinate meetings

Prepare meeting minutes

Handle company assets register

Coordinate vendor appointments

Manage tenancy and service agreements

Qualifications

Diploma or Degree in Human Resource Management, Business Administration or related field

Minimum 2 years HR/Admin experience

Experience in healthcare