Role Summary

We are hiring a fresh diploma graduate to join our team in a general administration role, with structured exposure and training towards project administration and coordination. This is a good fit for someone who is highly proficient in English, organised, and genuinely willing to learn—comfortable starting with day-to-day admin tasks while building capability to support project teams.

Key Responsibilities

General Administration

• Coordinate day-to-day office operations (cleaning schedules, pantry/consumables restocking, and general office upkeep)
• Liaise with vendors/building management for routine services (e.g., cleaning, maintenance, deliveries) and follow up on outstanding items
• Keep basic office inventories (pantry, stationery, printing supplies) and raise replenishment requests
• Provide general administrative support (filing, document control, correspondence, basic record keeping)
• Prepare simple documents, forms, and trackers (training provided)
• Assist with meeting coordination and minutes when required
• Support ad hoc office errands and operational coordination as needed

Project Administration (Training Track)

• Support project teams with document formatting, versioning, and submissions tracking
• Maintain project folders, transmittals, logs, and basic reporting/trackers
• Coordinate internal deadlines and follow-ups (consultants/submissions/admin items)
• Assist with compiling project materials (e.g., drawings sets, forms, schedules) under guidance

HR / Finance Admin Support (Exposure over time)

• Support basic HR admin tasks (onboarding checklists, training records, leave/claims filing support)
• Support basic finance admin tasks (invoice filing, simple data checks, document collation for accounts)

Requirements

Diploma in Business Administration / Human Resource Management / Accounting / Finance / Operations / Built Environment-related admin (or similar)

• Fresh graduates are welcome; internships/part-time admin experience is a plus
• Excellent written and spoken English (this is essential)
• Strong attention to detail and willingness to learn
• Comfortable with structured admin work (tracking, organising, following up)
• Proficient in Microsoft Office (especially Word and Excel); willingness to learn new tools and internal systems

Preferred Traits (what we will prioritise in interviews)

• Clear communicator, confident writing emails and notes in English
• Reliable follow-through and task ownership
• Organised and methodical; enjoys keeping things tidy and systematic
• Positive learning attitude; not afraid of “small tasks” and repetition

What You’ll Gain

• Structured exposure to project administration workflows
• On-the-job training and mentorship
• Opportunity to grow into a specialised track (Project Admin first; HR/Finance admin exposure depending on fit)