Full Time HR - ADMIN EXECUTIVE Jobs, in Proquaz Putrajaya - Maukerja

About the Role

We are excitedly looking for an enthusiastic, detail-oriented HR & Admin Executive to join our dynamic team. If you are exceedingly well-organized, flexible, possess excellent attention to detail, and thrive when working independently with minimal supervision, this role is for you!

This position offers a fantastic opportunity to take ownership of HR and administrative functions, shape our company culture, and drive organizational growth. Join us and make a meaningful impact on our team's success!

Key Responsibilities

1. HR Documentation & Policy Management

• Prepare, manage, and store paperwork for HR policies, procedures, and employment contracts (including NDAs).

• Draft and issue payroll and administrative letters or memos (annual or ad-hoc) as directed by superiors.

• Serve as the main point of contact for employee inquiries regarding company policies and HR information.

• Assist in monitoring, updating, and maintaining comprehensive records of all HR and company policies.

2. Leave, Attendance & Record Management

• Manage employee leave requests, tracking entitlements, and compiling supporting documents (MC, hospitalization, maternity, compassionate leave, etc.) into the leave report.

• Monitor and update daily attendance data within the system, collaborating closely with the Talent Team.

• Maintain highly accurate, up-to-date digital and physical employee personnel files, including personal information, employment history, and performance records.

3. End-to-End Payroll & Statutory Compliance

• Execute accurate and timely monthly payroll processing, managing both manual tracking (Excel) and the payroll system.

• Identify and calculate all monthly additions, deductions, and handle ad-hoc payroll tasks.

• Ensure full corporate compliance with Malaysian statutory bodies, managing submissions for EPF, SOCSO, EIS, LHDN (PCB), and ensuring alignment with the latest OSHA guidelines.

4. Compensation, Benefits & Claims

• Process, verify, and finalize end-to-end staff claims, including travel reimbursements, medical expenses, and operations-related costs.

• Manage employee compensation and benefits packages (salaries, bonuses, and yearly medical entitlements).

• Assist in developing and maintaining the employment budget accounting for overall personnel costs.

5. Employee Relations, Discrepancies & Domestic Inquiries (DI)

• Monitor and handle conflicts or discrepancies between employee goals and the organizational vision.

• Manage proper workplace investigation processes, providing coaching and support to both managers and employees.

• Implement corrective action plans and disciplinary actions when necessary, ensuring complete fairness and consistency.

• Oversee the end-to-end Domestic Inquiry (DI) process, staying updated on the latest HR procedures, consulting with legal experts, and strengthening the company's employment framework.

6. Administration & Ad-Hoc Tasks

• Oversee and handle ad-hoc administrative duties as assigned by Company Directors or senior management.

Requirements & Qualifications

• At least 2–3 years of hands-on experience in Human Resources and Administration.

• Bachelor’s degree in Human Resources, Organizational Development, Education, Business Administration, or a related field.

• Solid, up-to-date knowledge of Malaysian Labor Laws (Employment Act 1955), Industrial Relations (IR), and regulations.

• Proficiency in SQL or InfoTech payroll systems is highly preferred.

• Prior experience handling HRD Corp (HRDF) grant and claim applications, or working within the education sector, is a strong advantage.

• A proven history of building strong professional relationships and establishing credibility across all levels of an organization.

Required Skills

• Exceptional interpersonal and communication skills with the ability to interact effectively at all levels.

• Strong analytical thinking with sound decision-making capabilities regarding complex HR issues.

• Independent, self-disciplined, resourceful, and a great listener who excels at multitasking and time management.

• A strong result-oriented attitude coupled with natural leadership aptitude to foster healthy employee relationships.