Full Time Tenancy - Project Admin Jobs, in Mynews Selangor - Maukerja

Support tenancy administration for new stores, renewals, relocations, revamps, and landlord-initiated works.

Prepare, organize, and maintain tenancy-related documents including Letters of Offer, tenancy agreements, deposits, and commercial terms.

Coordinate with landlords on tenancy submissions, documentation requirements, and follow-up matters.

Monitor tenancy timelines including handover dates, fit-out periods, and possession schedules.

Ensure proper filing and safekeeping of physical and digital tenancy records.

Assist with Tenaga Nasional Berhad (TNB) applications including new connections, upgrades, relocations, and meter-related matters.

Handle water supply applications with relevant authorities for new, relocated, and revamped stores.

Coordinate with landlords, contractors, and utility providers to ensure timely approval, installation, and activation of utilities.

Track submission progress and follow up on outstanding utility-related requirements.

Act as the main coordination point for landlord submissions related to building plans, utilities, and statutory approvals.

Communicate with landlords regarding submission status, timelines, and pending documentation.

Support landlord-requested works and ensure compliance with MYNEWS design and operational standards.

Coordinate with internal departments, consultants, architects, and contractors on project-related matters.

Maintain accurate records of approvals, permits, correspondence, and statutory documentation.

Ensure all submissions comply with company standards, authority requirements, and project specifications.

Assist during audits and internal reviews by preparing complete and updated documentation.

Monitor and update project status trackers and submission records.

Prepare reports, status updates, costing summaries, and project documentation for the department.

Provide administrative support for store design and construction projects.

Assist with ad-hoc tasks and assignments related to store development and project coordination.

Perform any other duties assigned by management from time to time.

Certificate or Diploma in Construction Management, Architecture, Business Administration, or related field.

Minimum 1–3 years of working experience in project administration, construction coordination, tenancy administration, or authority submissions.

Experience in retail or F&B industry will be an added advantage.

Familiarity with local authority submissions, TNB applications, and water authority processes is preferred.

Good administrative, coordination, and documentation skills.

Strong attention to detail and organizational abilities.

Able to manage multiple tasks and coordinate with various stakeholders simultaneously.

Good communication and follow-up skills.

Proficient in Microsoft Office applications such as Word, Excel, and PowerPoint.

Knowledge of project tracking or document management systems will be an added advantage.

Ability to work independently and meet deadlines in a fast-paced environment.