Full Time Admin - Operations Executive Jobs, in Success Resources Malaysia Pulau Pinang - Maukerja

We are looking for a highly organised and detail oriented Admin & Operations Executive to support the smooth running of day to day business operations.

This role plays an important part in keeping our operations efficient, accurate, and well coordinated across internal teams, speaker offices, and event related administration. The ideal person is structured, responsible, fast in execution, and takes ownership to ensure things get done properly.

This position is ideal for someone who enjoys organisation, numbers, coordination, and creating order in a fast moving environment.

• Prepare and maintain accurate sales reports

• Process and submit commission reports to speaker offices

• Coordinate with internal teams to ensure sales data accuracy

• Track payment status, reconciliation, and reporting deadlines

• Ensure proper documentation and filing of sales records

• Manage staff claims submission and supporting documentation

• Handle day to day office administrative matters

• Support office uplift, supplies, and basic operational needs

• Maintain organised records, documents, and internal systems

• Coordinate administrative tasks across departments when required

• Support event related operational administration when needed

• Liaise with speaker offices, vendors, and internal stakeholders

• Follow up on pending matters to ensure timely completion

• Identify process gaps and suggest improvements for efficiency

• Strong attention to detail and accuracy

• Highly organised with strong follow through

• Good with numbers, reports, and spreadsheets

• Comfortable working in a fast paced environment

• Good communication and coordination skills

• Proactive, responsible, and able to work independently

• Proficient in Google Sheets / Microsoft Excel

• Prior experience in administration, operations, reporting, or coordination is preferred

We value people who:

• Take ownership instead of waiting to be told

• Are resourceful and solutions focused

• Care about accuracy and details

• Thrive in a dynamic and fast moving environment

• Work well with people and maintain professionalism

If you enjoy bringing structure, organisation, and efficiency to a growing business environment, we would love to hear from you.