Kerja Sepenuh Masa, Quality - Document Control, Audit - Action Management di EDRA Power Holdings Federal Territory - Maukerja

The Quality & Document Control, Audit & Action Management is responsible for providing comprehensive operational, administrative, and quality‑governance support to GOM Management. The role ensures effective coordination between GOM and all Power Plants, maintains high standards of documentation and quality compliance, and drives timely closure of action items across internal and external stakeholders.

A. Daily Support to GOM Management, GOM HOD and GOM Deputy HOD

• Provide day-to-day operational, administrative, and coordination support to GOM leadership.
• Manage, track, and follow up on all action items assigned by GOM management, ensuring timely updates and closure.
• Prepare daily, weekly, and monthly progress reports and issue meeting minutes for management review.
• Coordinate with Power Plant teams, Head Office departments, and external stakeholders to obtain updates, data, and supporting documents.
• Assist in preparing presentations, briefing notes, and management papers for internal and external meetings.
• Maintain confidentiality and ensure accuracy of all information handled.

B. Action Item Tracking & Governance

• Develop and maintain a comprehensive Action Item Register covering:

o Power Plant action plans

o Audit findings (internal, external, and authorities)

o Regulatory and statutory requirements

o Inter-departmental commitments

o Government and authority directives

• Monitor deadlines, escalate delays, and ensure responsible parties provide timely updates.
• Prepare consolidated action-tracking dashboards for management meetings (e.g., GOM Weekly, Monthly Performance Review, Audit Committee).
• Ensure proper documentation and evidence are submitted for action closure.
• Support GOM in driving accountability and discipline across all O&M entities.

C. Quality Management & Compliance

• Support the implementation and monitoring of Quality Management Systems (QMS) across GOM and Power Plants. To be part of the Quality Circle Team representing GOM.
• Assist in coordinating internal and external audits, including preparation of documentation, scheduling, and follow-up on findings.
• Maintain quality records, manuals, procedures, GOM Shared Folder and controlled documents in accordance with QMS requirements.
• Ensure all GOM and Power Plant documentation complies with corporate standards, regulatory requirements, and audit expectations.
• Track quality KPIs and prepare periodic quality performance reports.

D. Document Controller Responsibilities

• Manage the central repository of GOM documents, including procedures, guidelines, reports, and correspondence.
• Ensure proper document control practices, including version control, approval workflows, and secure storage.
• Coordinate with Power Plants to ensure consistent document management practices across the fleet.
• Support the development, review, and issuance of new or revised procedures.
• Maintain a structured filing system (digital and physical) for easy retrieval and audit readiness.

E. Meeting Coordination & Secretariat Support

• Act as Secretariat for key GOM meetings, including:

o GOM Weekly Meeting

o GOM Monthly O&M Performance Review

o Audit Follow-Up Meetings

o Special Task Force or Crisis Response Meetings

o GOM Quarterly Visit to Power Plants

• Responsibilities include:

o Preparing agendas

o Compiling meeting materials

o Recording minutes of meeting (MOM)

o Tracking follow-up actions

o Ensuring timely circulation of documents

• Support management in ensuring meeting outcomes are implemented effectively.

F. Data Management & Reporting

• Consolidate operational, quality, and action-tracking data from Power Plants and departments.
• Prepare dashboards, charts, and management reports for decision-making.
• Ensure accuracy, completeness, and consistency of all submitted data.
• Support digitalisation initiatives related to document control, reporting, and action tracking.

G. Special Assignments & Cross-Functional Support

• Support GOM leadership on special projects, investigations, audits, and task forces as assigned.
• Assist in crisis management coordination, including documentation, communication, and follow-up.
• Provide support to Group O&M on ad-hoc tasks, including technical, administrative, and reporting requirements.
• Liaise with Head Office, Regional Office, and external stakeholders on matters related to the role.
• Collaborate with all departments in Power Plants, Head Office, and Regional Office on matters related to quality, documentation, and action tracking.
• Uphold confidentiality, professionalism, and integrity in all dealings.
• Perform any other duties assigned by CSO, GOM HOD, or Deputy HOD to support operational excellence and governance.

Qualification & Experience:

• Degree in Engineering, (Electrical / Electronics / Mechanical or equivalent) or Quality Management.
• Minimum 3 years’ experience in Power Generation related industry and with at least 1 years’ experience working at Power Plant.
• Willing to travel locally & abroad for a short or long period when necessary.
• Good inter-personal skills and communications.
• Expertise in contract negotiation, compliance, and risk management
• Self-Starter and Self-Motivated, Leadership skills, analysis and problem solving skills.
• Competent in MS Office, MS Excel, and MS Power Point software applications.
• Possess Self-initiative and good interpersonal and communication skills.