Full Time Executive Assistant Jobs, in SuiGeneris Management Sdn Bhd Petaling Jaya - Maukerja

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to senior leadership. This is a full-time position requiring a high level of professionalism, discretion, and attention to detail.

Key Responsibilities

• Manage calendars, schedules, appointments, and meeting arrangements for senior management.
• Coordinate internal and external meetings, attend meetings when required, and prepare accurate meeting notes and minutes.
• Handle administrative coordination, follow up on action items, and ensure deadlines are met.
• Arrange travel itineraries, accommodations, and related logistics.
• Prepare presentations, reports, correspondence, and other business documents.
• Maintain organized records, files, and documentation.
• Process and monitor expense claims and related financial documentation.
• Conduct research, gather information, and track ongoing tasks and projects.
• Support day-to-day office operations and facilitate effective communication with stakeholders.
• Handle confidential and sensitive information with professionalism and discretion.
• Undertake ad-hoc assignments and special projects as required.

Requirements

• Diploma or Degree in Business Administration or a related field, or equivalent professional experience.
• Prior experience in executive support, personal assistance, or administrative roles is an advantage.
• Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
• Excellent written and verbal communication skills.
• Proactive, resourceful, and detail-oriented with strong problem-solving abilities.
• Ability to work independently while maintaining a high level of accountability.
• Demonstrated professionalism and discretion when handling confidential matters.
• Proficient in Microsoft Office and/or Google Workspace.
• Comfortable learning and using new software and digital tools.