Full Time Business Support, Facilities Support Jobs, in JLL - Maukerja

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Job Description Summary

What this job involves

Be optimistic

You need to be on site all the time. It’s the best way to oversee daily operations and give our client great services.

Soft Service/ GMP Supervisor

Soft Service Supervisor will oversee several soft services - Transportation, Cafeteria, Waste Management, Landscaping, and coordinate the vendors and performance delivery. The focus is primarily on ensuring a first-rate customer experience at all times, working closely between operations and clients to embed experience across all our site services.

• Job Description
  
  

Job Description

• Planning and scheduling of preventive and corrective maintenance activities for GMP Manufacturing facility space.
• Coordinates with service providers, Transportation, Cafeteria, Waste Management, Landscaping, handyman duties, supported by Hard Services Supervisor for engineering related works with deeper complexities .
• Performs routine site inspections daily to ensure all office space and infrastructure in good condition and that work complies with all declared safety risk assessment and method statements.
• Performs good safe submissions by reporting safety and quality observations. Target 6 submissions per month.
• To ensure timely renewal of maintenance and/or service contracts with vendors.
• To ensure works carried out by contractors/service providers has been completed satisfactorily and follow up on any deficiencies, if any.
• Assists request/complains by employees on facilities need
• Works closely with clients and suppliers onsite to identify their facility-related enquiries and requirements.
• Maintains a safe and risk-free GMP space environment by following procedures, rules and regulations.
• Responsible for handling incoming and outgoing calls including distribution of any messages.
• Receive, inform and guide visitors including co-ordination with client employees.
• Provide assistance in general administrative activities and any other duties
• Participate as a team member in responses to emergency situations for facilities matters
• Directing first-line complaints in regards to soft services to Facilities Management team
• Ensure compliance with all governmental regulations on behalf of the client.
• File all related service reports in their respective folders
• Prepare monthly management reports.
• Attend Weekly GAD/ Site Lead update Meeting to update all current site activities
• Ensure effective completion of all incident reports.
• Ensure compliance with Jones Lang LaSalle minimum audit standards.
• Manage end user expectations and requirement.
• Obtain regular updates from supervisors (of soft services vendors) through weekly/daily briefings to have an overview of the operations of the site.
• Provide assistance to users as and when required.