Sepenuh Masa Temp Admin Assistant, Specialised Support Services (4 months) Jobs, in National University Hospital - Maukerja

Key Duties & Responsibilities

Procurement & Inventory Management

• Support end-to-end procurement of consumables, equipment and office supplies
• Raise sourcing requests, purchase requisitions and purchase orders
• Liaise with vendors for quotations, deliveries, invoicing and product enquiries
• Monitor inventory levels and ensure PAR levels are maintained
• Assist with receiving of goods and contract / PO updates

RPA & Inventory System Support

• Monitor daily consumables usage and generate inventory usage reports from RPA system
• Maintain and update inventory records, PAR levels, and stock movements in RPA system
• Coordinate with vendors and users on stock replenishment
• Assist with invoice submissions and tracking of RPA /non-RPA items
• Support data updates and system housekeeping related to inventory management

Operations & Administrative Support

• Support annual CAPEX/OPEX purchase processes
• Coordinate equipment disposal, repair, servicing and commissioning works
• Assist with claims, billing submissions, and documentation
• Manage staff lockers, access requests and onboarding administrative matters
• Prepare meeting minutes, booking of rooms and coordination of meeting logistics

IT & Systems Support

• Raise IT requests and coordinate setup of PCs/printers for staff
• Support staff access management for systems and work areas
• Assist with updating inventory and consumable records in relevant systems

Ad Hoc & Departmental Support

• Coordinate loan items and ensure proper documentation / charging
• Assist with consumable tracking, recalls and replacement coordination
• Support staff vaccination exercise arrangements and departmental activities
• Perform other administrative duties as assigned by the department.

Requirements

• A Levels or Diploma in fields related to Business, Logistics, IT or Biomedical