Sepenuh Masa Facilities Manager Jobs, salary up to MYR 5,500 in SOLS 24/7 Malaysia Kuala Lumpur - Maukerja

KEY RESPONSIBILITIES

1. Office & Workspace Management

• Maintain the overall cleanliness, safety, and presentation of the SOLS office at all times
• Conduct regular walk-throughs to identify and proactively resolve any physical or environmental issues
• Ensure all workstations, meeting rooms, common areas, and facilities are functional and well-equipped
• Oversee office layout, space planning, and any renovation or reconfiguration works
• Manage inventory of office supplies, furniture, and equipment — ordering and restocking as needed

2. Building & Infrastructure Maintenance

• Coordinate and oversee all maintenance activities including electrical, plumbing, HVAC, and structural upkeep
• Manage and schedule preventive maintenance programmes to minimise downtime and emergency breakdowns
• Respond quickly to facility-related issues, escalating only when necessary with a clear resolution plan
• Track all assets and maintain an up-to-date asset register for all office equipment and infrastructure
• Liaise with building management and landlord on lease-related facility matters

3. Health, Safety & Compliance

• Ensure the office complies with all relevant health, safety, and fire regulations under Malaysian law
• Conduct periodic safety audits and risk assessments; implement corrective actions immediately
• Maintain emergency preparedness plans, including fire drills and first-aid kit readiness
• Ensure all safety signage, exits, and equipment (fire extinguishers, AEDs) are current and accessible
• Keep records of all inspections, incidents, and compliance certifications

4. Vendor & Contractor Management

• Source, negotiate, and manage contracts with external service providers (cleaning, security, maintenance, etc.)
• Evaluate vendor performance regularly and hold them accountable to agreed service standards
• Follow the Decision Authority Formula: baseline pricing, shortlist 3 options, validate quality
• Ensure all contractors on-site adhere to SOLS safety and conduct standards
• Process invoices and manage facilities-related expenditure within approved budget

5. Sustainability & Zero Waste

• Champion a zero-waste culture within the office — reduce, reuse, and optimise resource consumption
• Monitor utility usage (electricity, water) and identify opportunities to reduce cost and environmental impact
• Implement and enforce recycling, waste segregation, and energy-saving initiatives
• Report monthly on sustainability metrics and recommend continuous improvements

6. Systems & Reporting

• Maintain a facilities tracker covering open issues, scheduled maintenance, vendor contracts, and budget spend
• Provide weekly updates to the Operations Director on facilities status, risks, and pending actions
• Build repeatable SOPs for all recurring facilities tasks to reduce dependency on individual effort
• Flag recurring problems as system issues and propose root-cause solutions, not just fixes

QUALIFICATIONS & REQUIREMENTS

Essential

• Minimum 3 years of experience in facilities management, building management, or a related operations role
• Proven ability to manage vendors, negotiate contracts, and hold service providers accountable
• Strong understanding of building systems: electrical, HVAC, plumbing, and general maintenance
• Knowledge of Malaysian occupational safety and health (OSH) regulations and fire safety requirements
• Highly organised with the ability to manage multiple priorities simultaneously
• Self-starter with strong ownership mindset — able to identify problems and resolve them without being asked
• Proficient in Microsoft Office or Google Workspace for reporting and documentation
• Strong communication skills in Bahasa Malaysia and English

Preferred

• Diploma or Degree in Facilities Management, Building Services, Engineering, or a related field
• Experience managing a multi-function office environment in a growing organisation
• Familiarity with sustainability practices and green building principles
• Experience working in a fast-paced, mission-driven organisation

Pay: From RM5,500.00 per month

Work Location: In person