Sepenuh Masa Finance - Admin Assistant- Executive Jobs, salary up to MYR 3,500 in Oceanus Venture Sdn Bhd Gelang Patah - Maukerja

Job Summary

We are looking for a responsible and experienced Finance & Accounting professional to manage the full spectrum of finance, accounting, payroll, and administrative functions for our operations in Singapore and Malaysia. The candidate must be able to work independently, handle multiple tasks, and ensure compliance with statutory and regulatory requirements in both countries.

Key Responsibilities

Finance & Accounting

• Manage full set of accounts for Singapore and Malaysia entities
• Handle General Ledger, Accounts Payable, Accounts Receivable, Cash Management and Fixed Assets
• Maintain accurate accounting records using accounting software (QuickBooks preferred)
• Perform monthly bank reconciliation and balance sheet reconciliation
• Prepare monthly management reports, financial statements, and profitability analysis
• Prepare journal entries, accruals, prepayments, depreciation, and schedules
• Monitor debtor balances and follow up on outstanding payments
• Process outgoing and incoming payments
• Review and process employee expense claims
• Handle intercompany billing and reconciliation
• Prepare quarterly forecast and annual budget
• Perform cost control and financial monitoring
• Maintain proper filing of accounting documents (physical & digital)
• Assist auditors, tax agents, and management with financial information
• Review employee claims and reimbursements

Statutory, Tax & Compliance (Singapore & Malaysia)

• Ensure compliance with accounting, tax, and statutory requirements
• Liaise with auditors, tax agents, banks, and company secretary
• Handle audit, tax, and SST/GST related matters
• Monitor statutory deadlines and submissions
• Assist with CP204 / tax estimation / annual filings
• Support AGM, Annual Return, and board resolutions
• Monitor renewal of business licenses

Administrative Duties

• Support HR / admin coordination when required
• Assist with interview scheduling and coordination
• Handle office administration matters
• Monitor office supplies, pantry, and stationery
• Coordinate company events / celebrations when required
• Support onboarding / offboarding of employees
• Perform general administrative and ad-hoc duties assigned by Management

External Coordination

• Communicate with banks, auditors, tax agents, company secretary, vendors, suppliers, and landlords
• Ensure timely submission of required documents
• Follow up on outstanding matters with external parties

Requirements

• Diploma / Degree in Accounting, Finance, or related field
• Minimum 3–5 years relevant experience (more for Manager level)
• Experience handling accounts for Singapore and/or Malaysia preferred
• Experience in multi-company / multinational environment is an advantage
• Knowledge of accounting software (QuickBooks preferred)
• Proficient in Microsoft Excel, Word, and Office applications
• Able to work independently and meet tight deadlines
• Strong attention to detail and good analytical skills
• Good communication and interpersonal skills
• Able to multitask and work under pressure
• Able to speak and write English
• Immediate availability preferred

Preferred / Added Advantage

• Experience in cost control / budgeting
• Experience dealing with auditors & tax agents
• Experience handling payroll
• Experience in corporate compliance matters

Job Type: Full-time

Pay: RM2,000.00 - RM3,500.00 per month

Work Location: In person