Kerja Sepenuh Masa, Building Executive di JL Facilities Management Federal Territory - Maukerja

Scope of work and duties:

1. Administer the daily functions of the Property Management Office (PMO)

2. Maintain the Register of all Parcel Owners and Tenants

3. Maintain the Register of Shared Units for Residences

4. Maintain the files pertaining to SOPs for Emergency, Safety, Security and others

5. Maintain the files for DMC and Residents Handbook and House Rules

6. Maintain the files of all vendors carrying out service contracts for Residences

7. Procurement Functions and follow up with vendors/suppliers

8. Processing Claims from service providers, contractors and suppliers

9. Prepare payments for service providers, contractors and suppliers

10. Coordinate with Accounts Dept on property management/accounting services software

11. Generate periodic Service Charge/Sinking Fund billings to unit owners

12. Generating water bills to all owners

13. Coordinate with accounts dept to track outstanding payments and payment vouchers/SOA

14. Assist to liaise with bank on all banking functions

15. Prepare receipts/collection to be banked in

16. Prepare/check weekly financial reports to HQ and update bank balances/reconciliation

17. Assist BM in preparing/sending out Notices to owners

18. Assist in preparing and sending out email-blast/notices to owners/residents

19. Processing monthly bills from TNB and Syabas; including working out apportionments

20. Coordinate with accounts dept on Monthly Accounts/Financials to PMO and HQ

21. Prepare monthly HR timesheet/punch cards and summary to HR in head office

22. Prepare periodic petty cash claims for PMO purchases/reimbursements

23. Assist at front desk regarding facilities, renovation work and residents’ matters

24. Attend to access cards matters including activation of additional/problemed cards

25. Attend to phone calls as and when required

26. Provide guidance and training to AA for teamwork

27. Oversee the cleaners and security vendors on supply of toiletries and documents

28. Assist BM/accounts exec in preparing the budget calculations and billings of SC/SF

29. Coordinate with charge man and technician regarding complaints from owners/residents

received through emails and complaint forms

30. Reply and/or forward complaints and defects to BM and Defects Dept

31. To be neatly attired during working hours

32. To be polite to residents when attending to their enquiries

33. To organize and execute the admin work based on best practices and priorities

Interested candidates please email your resumes to *************