Kerja Sepenuh Masa, Administrative Executive (Education - Training) di ROBOLAB TECHNOLOGY - Maukerja

Company Description

Robolab Technology is a Malaysia-based technology company established in 2010, specializing in digital transformation, engineering solutions, and technology-driven training for diverse industries. The company provides a comprehensive range of services, including research and development, consultancy, systems integration, engineering support, onsite commissioning, field services, and technical and business training.

With a team of experienced professionals, Robolab Technology is committed to delivering practical, efficient, and customer-focused solutions that combine innovation, reliability, and cost-effectiveness. The company emphasizes long-term partnerships and future-oriented thinking, positioning itself as a trusted partner for organizations seeking to modernize operations, strengthen workforce capabilities, and embrace digital transformation.

Role Description

The Administrative Executive (Education & Training) is a full-time, on-site position based in Greater Kuala Lumpur. The role is responsible for providing administrative and coordination support for Robolab Technology’s education, training, and talent development programmes.

The successful candidate will assist in planning and coordinating training schedules, preparing training materials, managing programme documentation, liaising with trainers, participants, clients, and internal teams, and ensuring the smooth execution of workshops, courses, and training-related events.

This position also involves maintaining accurate records, supporting registration and attendance tracking, preparing reports, handling general office administration related to training activities, and assisting in the continuous improvement of training operations and participant experience. The role is suitable for a well-organized and detail-oriented individual who enjoys coordination work, is comfortable using digital tools, and is willing to apply basic AI tools to improve administrative efficiency, communication, documentation, and training coordination.

Key Responsibilities

* Coordinate and support the execution of education and training programmes, workshops, courses, and related events.

* Assist in scheduling training sessions, confirming venues, coordinating logistics, and communicating with trainers and participants.

* Prepare, organize, and maintain training materials, attendance lists, certificates, evaluation forms, and programme documentation.

* Handle registration, participant enquiries, follow-up communication, and administrative support before, during, and after training sessions.

* Maintain accurate records, databases, filing systems, and reports related to training activities.

* Support client communication, quotations, proposals, invoices, and training-related correspondence when required.

* Assist in preparing basic reports, data summaries, and training outcome records.

* Use basic AI tools to support administrative tasks, such as drafting emails, summarizing meeting notes, preparing simple content, organizing information, and improving work productivity.

* Support the use of digital platforms for training registration, participant communication, online learning support, and data management.

* Support general office administration, meeting coordination, documentation, and internal operational tasks.

* Work closely with internal teams to ensure smooth programme delivery and a professional participant experience.

* Contribute to process improvement initiatives to enhance the efficiency and quality of training administration.

Qualifications and Requirements

* Diploma or degree in Business Administration, Education, Human Resource Management, Management, or a related field is preferred.

* Relevant experience in administration, training coordination, education support, corporate learning, or event coordination will be an added advantage.

* Strong administrative skills, including documentation, filing, scheduling, data entry, record-keeping, and meeting coordination.

* Good communication and interpersonal skills, with the ability to interact professionally with trainers, participants, clients, and internal stakeholders.

* Proficient in office productivity tools such as Microsoft Word, Excel, PowerPoint, Google Workspace, or similar applications.

* Basic knowledge and practical use of AI tools such as ChatGPT, Microsoft Copilot, Gemini, Canva AI, or similar platforms will be an added advantage. (training will be provided)

* Ability to use AI tools responsibly to support simple writing, summarization, data organization, presentation preparation, and productivity improvement. (training will be provided)

* Comfortable using digital platforms for registration, communication, online training support, and basic data management. (training will be provided)

* Strong organizational skills, attention to detail, and ability to manage multiple tasks and deadlines.

* Responsible, proactive, adaptable, and willing to support a fast-moving training and technology environment.

* Able to work collaboratively in an on-site team environment in Greater Kuala Lumpur.

* Company Location: Balakong, Selangor

Why Join Robolab Technology?

This role provides an opportunity to be part of a growing technology and training company that supports industries in digital transformation, workforce upskilling, and future-ready talent development. The successful candidate will gain exposure to corporate training operations, technology-driven education programmes, client engagement, digital tools, and practical AI applications in administrative and training coordination work.

Robolab Technology offers a supportive and flexible working environment, guided by open-minded leadership that encourages learning, initiative, problem-solving, and innovation. Employees are given opportunities to contribute ideas, improve work processes, and grow together with the company as it expands its role in education, training, digital transformation, and AI-enabled productivity.