Kerja Sepenuh Masa, Admin assistant di KL Geotechnics Pulau Pinang - Maukerja

About the role

We are seeking a detail-oriented and organised Administrative Assistant to join the team at KL Geotechnics Sdn Bhd. Based in Bukit Tengah, Penang, this is a full-time position that plays a vital role in ensuring the smooth operation of our office and supporting the efficient delivery of our geotechnical services. You will be the backbone of our administrative function, providing essential support to management and various departments whilst maintaining our high standards of professionalism and organisation.

Key responsibilities

1. Managing and organising office schedules, appointments, and meetings for management and staff members

2. Handling incoming and outgoing correspondence, emails, and telephone communications with professionalism and efficiency

3. Maintaining and updating filing systems, both physical and digital, ensuring information is easily retrievable and properly archived

4. Preparing and processing administrative documents including register or manage foreign worker's entry or renewal permit.

5. Arrange medical exam under FOMEMA for foreign workers

6. Supporting recruitment processes by screening applications, scheduling interviews, and maintaining candidate records

7. Performing general data entry and database management tasks

8. Providing administrative support across multiple departments as required

9. Ensuring compliance with company policies and procedures

What we're looking for

1. Proven experience as an Administrative Assistant or in a similar administrative role within a professional environment

2. Strong organisational and time management skills with the ability to prioritise multiple tasks effectively

3. Excellent written and good communication skills in English and Bahasa Malaysia.

4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general IT competency

5. Attention to detail and accuracy in all administrative tasks and documentation

6. Professional demeanour with the ability to interact confidently with staff at all levels and external stakeholders

7. Strong discretion and the ability to maintain confidentiality of sensitive information

8. Proactive approach with the ability to work independently and as part of a team

9. Problem-solving skills and flexibility in adapting to changing priorities

10. A minimum of 1–2 years of relevant administrative experience is preferred

About us

KL Geotechnics Sdn Bhd is a respected geotechnical engineering company committed to delivering high-quality services and solutions to our clients across Malaysia. We specialise in geotechnical investigations, site assessments, and engineering consultancy. Our team is dedicated to maintaining the highest standards of professional excellence, integrity, and client satisfaction. We foster a collaborative and supportive work environment where our employees can develop their skills and contribute meaningfully to our success.

What we offer

1. Competitive salary package commensurate with qualifications and experience

2. Stable full-time employment with a well-established company

3. Professional development opportunities and training support

4. A supportive and collaborative team environment

5. Standard employment benefits including annual leave and statutory benefits as per Malaysian labour regulations

6. Opportunities to grow your career within a dynamic organisation

Apply now

If you are a detail-oriented professional with strong administrative skills and are looking to join a reputable engineering consultancy, we would like to hear from you. Please submit your CV, cover letter, and any relevant certificates to our Human Resources department. We look forward to meeting talented candidates who are ready to make a positive impact at KL Geotechnics Sdn Bhd.