Full Time Document Controller -QHSE Jobs, in Hasilwan (M) Sdn Bhd Petaling Jaya - Maukerja

Job Purpose

The Document Controller is responsible for managing and maintaining all documentation related to ISO standards (ISO 9001, ISO 14001, and ISO 45001). This role includes scheduling and coordinating audits, analyzing audit results, and implementing corrective actions to ensure compliance with international quality, environmental, and occupational health and safety management systems. 

Key Responsibilities: 

• Schedule, plan, and manage all internal and external audits, ensuring timely execution. 
• Coordinate with all departments and subsidiaries to facilitate ISO 9001 (Quality Management System), ISO 14001 (Environmental Management System), and ISO 45001 (Occupational Health & Safety Management System) audits. 
• Liaise with external auditors, certification bodies, and regulatory authorities as required. 
• Ensure all pre-audit preparations are completed, including document reviews and employee briefings. 
• Analyses and interprets audit findings, identifying gaps, non-conformities, and areas for improvement. 
• Develop corrective and preventive action plans based on audit results and ensure timely implementation. 
• Monitor the effectiveness of corrective actions and follow up to ensure compliance is maintained. 
• Maintain a comprehensive record of all audit findings, corrective actions, and compliance status for future reference and continuous improvement. 
• Develop, update, and maintain ISO-related documentation, including policies, procedures, manuals, and work instructions. Ensure all controlled documents are regularly reviewed and aligned with the latest ISO standards and company policies. 
• Manage document version control, ensuring all updates are properly recorded and communicated to relevant personnel. 
• Establish and oversee the document storage and retrieval system to ensure easy access and traceability. 
• Conduct ISO awareness training sessions for employees to ensure understanding and adherence to ISO standards. 
• Assist in developing training materials related to ISO compliance and documentation control. 
• Ensure all staff involved in ISO audits are well-prepared and understand their roles and responsibilities. 
• Recommend and implement process improvements to enhance the efficiency and effectiveness of ISO compliance. 
• Work closely with different departments to develop best practices for ISO compliance and risk mitigation. 
• Stay updated on changes in ISO standards and ensure the company is aligned with the latest requirements. 
• Carries out other special projects and ad hoc tasks assigned by supervisors and management. 
• The above areas, responsibilities and activities reflect the items considered necessary to describe the principal functions of the job identified and shall not be construed as detailed description of all the work requirements that may be inherent in the job. 
• Undertake any other duties and responsibilities as so instructed by the Superior/Senior Management team.
• The Company reserves the right to amend the job description and/or assign additional tasks as deemed necessary.

Qualifications / Skills and Competencies

• Minimum 2–3 years of experience in ISO documentation management, internal auditing, or compliance-related roles.
• Proficient in Bahasa Malaysia and English.
• Strong computer skills, including Microsoft Excel and PowerPoint.
• Excellent written and verbal communication skills.
• Detail-oriented with effective time management and organizational abilities.
• Strong coordination and teamwork skills to collaborate across multiple departments.
• Ability to work independently and proactively in a fast-paced environment.
• Proficient in document control systems and records management to ensure compliance and proper documentation.

Work Location: In person