Full Time ADMIN ASSISTANT Jobs, Salary up to MYR 2,500 in JKL SECURITY SDN BHD Selangor - Maukerja

Department : Administration

Reports To : Administration Executive / Administration Manager

Job Summary

The Admin Assistant is responsible for providing administrative support to ensure the efficient operation of the office. The role includes managing documentation, maintaining records, coordinating office activities, handling correspondence, and supporting various departments with administrative tasks while ensuring compliance with company policies and procedures.

Key Responsibilities Administrative Support

• Perform daily administrative and clerical duties.
• Prepare, organize, and maintain office files and records.
• Handle incoming and outgoing correspondence, emails, and courier services.
• Answer telephone calls and direct enquiries to the appropriate personnel.
• Schedule appointments, meetings, and prepare meeting minutes when required.

Documentation & Record Management

• Maintain employee files, company records, and confidential documents.
• Prepare letters, reports, forms, and other administrative documents.
• Ensure proper filing and document control, both in physical and digital formats.
• Update company databases and administrative records accurately.

Office Administration

• Monitor and maintain office supplies and stationery inventory.
• Coordinate the purchase of office supplies and equipment.
• Ensure office equipment such as printers, photocopiers, and scanners are in good working condition.
• Liaise with vendors and service providers for office maintenance and repairs.

Operational Support

• Assist the Operations Department with administrative documentation when required.
• Prepare staff attendance summaries, leave records, and overtime documentation.
• Support onboarding documentation for new employees.
• Coordinate uniform issuance and maintain inventory records.

Financial & Procurement Support

• Assist in preparing purchase requisitions and purchase orders.
• Maintain petty cash records where assigned.
• Collect and organize invoices, receipts, and supporting documents for the Finance Department.
• Track office-related expenses and maintain accurate records.

Compliance

• Ensure all administrative records comply with company policies and procedures.
• Maintain confidentiality of company and employee information.
• Assist in maintaining licences, permits, insurance documents, and company certifications.

Key Performance Indicators (KPIs)

• Accuracy of administrative documentation.
• Timeliness of document preparation and filing.
• Office supply availability and inventory accuracy.
• Response time to administrative requests.
• Record management and document retrieval efficiency.
• Compliance with company administrative procedures.

Qualifications

• Minimum Bachelor Degree

Experience

• Minimum 6 months of administrative experience is preferred.

Pay: RM2,300.00 - RM2,500.00 per month

Work Location: In person