Kerja Sepenuh Masa, Office Admin Executive (Purchasing - Procurement) di Intellivisiontech Sdn. Bhd. WP Kuala Lumpur - Maukerja

Reolink Group is establishing a regional Finance Shared Services Centre (FSSC) headquartered in Malaysia, to centralize and standardize finance operations across its global entities (Asia, Europe, and the Americas).

The Office Administrator (Purchasing & Procurement) is responsible for managing day-to-day administrative operations, overseeing procurement activities, and ensuring cost-effective purchasing practices. This role supports smooth office operations, vendor management, and compliance with company policies.

Key Responsibilities：

• Procurement & Purchasing

• Source, evaluate, and negotiate with suppliers for office supplies, equipment, and services.

• Prepare purchase orders, track deliveries, and ensure timely procurement.

• Maintain vendor database and build strong supplier relationships. 

• Monitor office supplies inventory levels and initiate restocking when required. 

Administrative Support

• Manage office supplies, stationery, and equipment maintenance.

• Coordinate with internal departments to fulfill procurement requests.

• Assist in budget preparation and expense tracking for office operations.

• Source accommodation for expatriate.

• Coordinate and manage expatriate staff hostel.

• In charge of local and expatriate staff travel arrangement.

  Vendor & Contract Management

• Review contracts, quotations, and agreements to ensure favorable terms.

• Conduct periodic supplier performance evaluations.

• Resolve discrepancies in invoices, deliveries, or payments. 

Process Improvement

• Develop and implement efficient purchasing workflows and SOP.

• Identify opportunities for cost savings and operational efficiency.

• Support digitalization of procurement records and reporting. 

Requirements:

• Diploma/Degree in Business Administration or related field. 

• 2–3 years of experience in office administration or procurement. 

• Strong negotiation, communication, and organizational skills. 

• Proficiency in Microsoft Office and procurement systems. 

• Knowledge of local procurement regulations and compliance requirements. 

• Detail-oriented with strong analytical skills. 

• Ability to multitask and prioritize under tight deadlines. 

• Collaborative team player with problem-solving mindset. 

• Integrity and accountability in handling company resources.