Kerja Sepenuh Masa, Admin Assistant di Alphabird Marketing (M) WP Kuala Lumpur - Maukerja

About the role

We are seeking an Admin Assistant to join our team in Kuala Lumpur. This is a pivotal administrative support position that will serve as the backbone of our office operations. The Admin Assistant will provide essential administrative and organisational support to ensure the smooth functioning of the workplace, supporting multiple departments and senior staff members. This role is critical to maintaining operational efficiency and enabling our teams to focus on their core responsibilities.

What you'll be doing

1. Managing and organising office calendars, scheduling meetings, and coordinating diary management for senior staff members

2. Providing comprehensive administrative support including preparation of correspondence, reports, and documentation

3. Handling incoming and outgoing communications via email, telephone, and post, ensuring messages are prioritised and distributed appropriately

4. Maintaining accurate and up-to-date filing systems, both digital and physical, ensuring confidentiality and accessibility of documents

5. Ordering and managing office supplies, equipment, and stationery, monitoring stock levels and maintaining vendor relationships

6. Processing invoices, expense claims, and other financial documentation with accuracy and attention to detail

7. Coordinating travel arrangements, accommodation bookings, and itinerary planning for staff and visitors

8. Supporting the organisation and coordination of meetings, events, and conferences, including logistics and catering arrangements

9. Greeting and welcoming visitors to the office, maintaining a professional reception area

10. Assisting with data entry, database management, and general office administration tasks as required

What we're looking for

1. Proven experience working in an administrative or office support role, ideally within a fast-paced corporate environment

2. Exceptional organisational and time management skills with the ability to manage multiple tasks and priorities simultaneously

3. Strong written and verbal communication skills in English; proficiency in additional languages is advantageous

4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other standard office software applications

5. Excellent attention to detail with strong accuracy and proofreading capabilities

6. Professional and courteous demeanour with strong interpersonal skills and the ability to work effectively with individuals at all levels

7. Discretion and reliability in handling confidential information and sensitive matters

8. Problem-solving abilities and a proactive approach to identifying and resolving administrative challenges

9. Flexibility and adaptability in responding to changing priorities and workplace demands

10. Relevant qualifications such as a diploma or degree in Business Administration, Office Management, or a related field would be beneficial