Kerja Sepenuh Masa ADMIN CLERK, Gaji tinggi MYR 2,000 di Pharmex Sabah - Maukerja

Job Summary

The Clerk – Supplier Incoming Invoice is responsible for ensuring the accurate and timely processing of supplier invoices, incoming stock records, product information, and supplier-related documentation. The role also manages supplier complaints relating to damaged or incorrect goods, maintains proper records, and supports smooth coordination between suppliers, warehouse, purchasing, and the Accounts Department.

Key Responsibilities1. Incoming Stock & Invoice Processing

• Record all incoming stock received from suppliers into the system accurately and promptly.
• Process supplier invoices, goods returns, replacements, and related transactions.
• Verify supporting documents before data entry to ensure completeness and accuracy.
• Ensure all transactions are properly recorded in accordance with company procedures.

2. Supplier Complaint Management

• Handle complaints relating to damaged, defective, incorrect, or short-supplied goods.
• Prepare complaint letters and email correspondence to suppliers.
• Compile supporting documents, including photographs and delivery records.
• Monitor outstanding supplier complaints and follow up until resolution.
• Maintain proper documentation of all supplier complaint cases.

3. Product Master Data Maintenance

• Create new item codes and product descriptions in the system.
• Update product pricing and supplier information accurately.
• Ensure product master data is maintained consistently and without duplication.

4. Documentation & Accounts Support

• Compile and submit supplier invoices, transporter invoices, and other supporting documents to the Accounts Department within the required timeline.
• Prepare documents relating to suppliers eligible for early payment.
• Ensure all invoices are complete and properly authorised before submission.

5. Filing & Record Management

• Maintain systematic filing of supplier invoices, purchase orders, transporter consignment notes, and supplier complaint records.
• Ensure records are complete, organised, and easily retrievable for audit or operational purposes.

6. General Administrative Duties

• Liaise with suppliers, warehouse personnel, transporters, purchasing staff, and Accounts on documentation or invoice discrepancies.
• Assist in administrative duties assigned by the Purchasing Department.
• Perform other duties as assigned by Management from time to time.

Job SpecificationEducation

• STPM, Diploma or higher qualification in Business Administration, Accounting, Finance, Supply Chain, or a related field.

Experience

• Minimum 2 years of clerical, administrative, purchasing, or accounting experience is preferred.
• Fresh graduates with good administrative and computer skills are encouraged to apply.

Technical Skills

• Proficient in Microsoft Office (Excel, Word, Outlook).
• Good data entry skills with high accuracy.
• Basic understanding of invoices, purchase orders, goods received notes, and inventory documentation.

Competencies

• Strong attention to detail and accuracy.
• Good organisational and time management skills.
• Ability to prioritise work and meet deadlines.
• Good communication and interpersonal skills.
• Problem-solving ability.
• Able to work independently with minimum supervision as well as within a team.
• Professional and courteous when dealing with suppliers and internal departments.

Pay: RM1,700.00 - RM2,000.00 per month

Benefits:

• Maternity leave

Work Location: In person