Kerja Sepenuh Masa, Accounts - Admin Executive di Propseller - Maukerja

About Propseller

In August 2022, Propseller raised a US$12M Series A led by Vertex Ventures, the VC arm of Temasek, the investment company owned by the Government of Singapore and the Series A lead investor of Grab.

Propseller’s mission is to help people build wealth with real estate. We’re building an end-to-end real estate transaction platform and towards that goal, we started the journey by building a technology-powered real estate brokerage that is valuable, reliable and fairly priced.

By elevating the most human part of the service with top in-house agents and industrialising all the rest with technology and centralised operations, we became Singapore's most loved real estate agent with an average Google My Business rating of 4.8/5 (800+ reviews).

The next phase of the journey is to go from helping people sell their homes to becoming the No. 1 brand for people to move from one home to the next: sell, buy, and finance.

Find out more at: *************

Role Description

We are looking for an operations-minded generalist with basic accounting skills.

As an Accounts & Admin Executive, you'll support the day-to-day so Propseller runs smoothly. It’s a great role to build strong foundations across finance, HR, and ops early in your career. From onboarding new employees to paying vendors and organising company events, you'll help spot and resolve the small things that keep the office running well. You'll play a role in making Propseller a great place to work day-to-day, the little things that keep the office energised and the team feeling connected.

Your responsibilities includes basic accounting (bookkeeping, AR/AP, reconciliation), HR operations (documentation, insurance, onboarding, IT devices management), and office management (pantry, organisation of company’s quarterly townhall and yearly trip), contributing to a positive office culture, and more!

This is an individual contributor role, reporting closely to our HR & Corporate Services Manager. You won't be managing a team, but you'll get hands-on exposure across three functions most people don't touch until later in their career.

We're seeking a highly meticulous, optimistic and self-driven individual who is naturally outgoing, has initiative, and wishes to take on a generalist administrative role and grow together with our company under the leadership of our HR & Corporate Services Manager.

Ideal Candidate

• Generalist with accounting skills: You want to be a generalist admin/ops touching finance, HR, and office management. You have basic accounting skills (at bookkeeper / junior accountant level) yet you enjoy variety. One day you may be preparing GST schedules, another day organising a company town hall, and another day solving a work pass issue;
• Problem solver: You enjoy figuring things out and isn't afraid to roll up your sleeves;
• Organised and able to multi-task: You are skilled at managing your time, priorities, tasks and get things done fast, even when things can be chaotic;
• Fast and accurate: You have meticulous attention to details and know how to review your work to produce quality and deliver fast;
• Willing to grow: You want to continue improving yourself and want to grow together with our company. You are keen to grow in responsibilities within 18 to 24 months in the administrative, HR, Finance, or Operations functions.
• Career stage: Ideal for someone 2-4 years into their career looking to build a strong generalist foundation across accounting, HR and ops before specialising.

Duties & Responsibilities

Accounting

• Account Receivables: Generate, verify and send invoices to be paid. Follow-up over phone and email on overdue invoices. Escalate when needed up until payment;
• Account Payables: Collect, review and approve bills. Perform data entries in accounting system, submit payments for approval, record day-to-day financial transactions;
• Account Closing & GST: Reconcile transactions and produce accounts ready to be reviewed by senior accountant. Assist in monthly accounts closing and quarterly GST submission.

Human Resources

• Documentation: Keep all employees’ data and document up to date and in order including agreements, IDs, leaves, medical claims, and annual IR8A preparation, etc. inside of HRIS;
• Payroll: Process accurate and timely monthly payroll, including CPF submissions, while maintaining strict confidentiality;
• Onboarding/Off-boarding: Prepare and document onboarding for new joiners (business cards, desk, laptop, welcome kit) and take care of off-boarding;
• Work Passes: Handle MOM related matter such as work passes application, renewal, cancellation & MOM survey matters;
• IT Devices Management: Manage full lifecycle of an inventory of 200+ devices including purchasing, assignment, collection, repairs and re-sell.

Office Management & Others

• Pantry: Manage pantry and other office supplies to create a positive working environment;
• Office: Select and direct contractors to maintain office clean and nice;
• Events: Organise and coordinate employee’s welfare and company events;
• Others: Support ad-hoc tasks (there are many!) and projects from time to time.

What You'll Learn

• Exposure to GST, payroll, CPF, and work pass administration, giving you real regulatory and compliance experience, with training provided on our systems and processes;
• Cross-functional experience across finance, HR and operations, rarely available this early in a career;
• Direct mentorship from our HR & Corporate Services Manager.

Requirements

• Education: Diploma/Degree required;
• Experience: 1-3 years of relevant experience;

Skills (Must have):

• Basic accounting: knowledge of AR/AP, debit/credit, and bookkeeping;
• English:perfectly fluent written and spoken English;
• Spreadsheet: can make correct computations (commission, GST, etc.) without supervision; training provided on our specific systems and processes;
• Computer Literacy: Proficient and fast in Google Suite/MS Office.

Skills (Nice to have):

• HR administration: experience with statutory laws and in drafting HR documents;
• Office management: experience in making offices great work places.

You Get

• Central office: Modern, high-ceiling office near Lavender, Bendemeer, and Farrer Park MRT;
• Swimming pool and gym access: access to our office swimming pool and gym;
• Cutting-edge equipment: MacBook Pro, Jabra headset, fully integrated CRM, and more;
• Bi-annual performance and salary review: We assess your performance, give structured feedback, and review your compensation so that your salary grows as you grow;
• Corporate health insurance: with HSBC Life, including hospitalisation, general practitioners, TCMs, specialists and dental consultations;
• Quarterly town halls: Quarterly town halls including company-wide physical gatherings;
• Team lunch budget: Quarterly budget for team bonding lunches or dinners;
• 60 amazing Professional Fire Makers’ as colleagues: Experience a fast-paced, innovative tech startup culture, collaborating with a team of talented and upbeat "Sunshine" colleagues who bring positivity and energy to work every day;
• Impact: An opportunity to make an impact by guiding people through one of life’s biggest financial decisions, buying or selling a home.

Recruiting Process

Ideal length: 2-3 weeks

1. Introductory Call (30 min): Online Introductory call with our Talent Acquisition Specialist
2. Interview 1 (2h): Test-based skills assessment and physical interview at our office with our HR & Corporate Services Manager
3. Interview 2 (1h): Online interview with one of our senior leaders
4. Reference Checks
5. Day in the Life (half day): You'll spend half a day working alongside our team, getting a real feel for the role and letting us see you in action. Participants receive a S$50 NTUC voucher as a thank you for their time.
6. Welcome aboard!

Possible Career Path

Accounts & Admin Executives can shape their career based on their strengths and interests. Within 18–24 months, strong performers can progress along one of three paths: grow as a generalist into a Senior Accounts & Admin Executive or Corporate Services Manager role, or specialise in either HR or Finance. Career progression is supported by structured performance reviews every 6 months.

Compensation

Base salary: S$2,500 to 3,500 per month.