Sepenuh Masa HR Operations Executive Jobs, salary up to MYR 4,000 in TG Shared Services Kuala Lumpur - Maukerja

Company Overview

TG Shared Services is part of TG Group, a Singapore-based enterprise in property development and construction. Over the years, TG Group has expanded into multiple business units, including property leasing, manufacturing, agriculture, commercial cleaning, student hostels, investments, and other innovative ventures.

TG Shared Services plays a key role in driving operational efficiency and supporting the Group’s diverse businesses through centralized HR, finance, and operational support.

Employment Details

• Employment Type: Full-time, Permanent
• Work Arrangement: On-site
• Working Days: Monday–Friday
• Working Hours: 8.30am–5.30pm
• Location: Kl Eco City, Midvalley (5-min walk from LRT/KTM Abdullah Hukum)
• Work Location: Kuala Lumpur, Malaysia
• Salary Range: RM3,500.00–RM4,000.00 per month, commensurate with experience
• Start Date: Immediate

Role Overview

We are seeking an experienced HR Operations Executive (Payroll Specialist) to manage payroll operations, statutory compliance, HR records, and employee lifecycle administration.

Candidates with experience in manufacturing/factory, retail, or F&B environments are highly preferred due to exposure to complex payroll components such as shift allowances, variable overtime calculations, employee turnover, salary proration, and commissions.

Key ResponsibilitiesPayroll & Statutory Compliance

• Own and manage end-to-end payroll processing for assigned employee portfolios, ensuring accuracy, timeliness, and compliance with company procedures.
• Perform detailed payroll validation and manual calculations involving salary adjustments, attendance, overtime, allowances, deductions, incentives, commissions, and other variable components.
• Review payroll reports, conduct reconciliation checks, identify discrepancies, and ensure timely resolution before payroll
• Maintain complete payroll records and support internal/external audits, compliance reviews, and reporting requirements.
• Continuously enhance payroll knowledge through hands-on experience, regulatory updates, and operational improvements.

HRIS, Records & Employee Lifecycle Management

• Maintain accurate HRIS data, employee records, personnel files, and payroll-related documentation.
• Manage employee lifecycle activities including onboarding, confirmation, transfers, resignations, and offboarding processes.
• Ensure HR documentation and employee information are updated accurately and within required timelines.

Reporting & Data Management

• Prepare payroll and HR operational reports to support business decisions and workforce management.
• Monitor data accuracy, identify gaps or inconsistencies, and proactively highlight areas requiring attention.
• Support continuous improvement of reporting processes and data quality standards.

Portfolio Ownership

• Build strong operational knowledge of assigned employee portfolios, including payroll cycles, employee records, statutory requirements, and documentation standards.
• Take ownership of assigned HR operations activities and ensure deliverables are completed within agreed timelines and service levels.
• Maintain clear documentation, process knowledge, and effective handovers to ensure operational continuity.

Process Improvement

• Identify opportunities to improve payroll accuracy, HR processes, and operational efficiency.
• Participate in HR improvement initiatives, workflow enhancements, and system optimisation projects.
• Contribute ideas and support initiatives that strengthen HR service quality and employee experience.

Requirements

• Diploma or Degree in Human Resource Management, Business Administration, Accounting, or related discipline, or equivalent practical experience.
• 2–5 years of hands-on experience in HR operations, payroll processing, or payroll administration.
• Proven experience managing end-to-end payroll processing independently.
• Ability to manually calculate and verify payroll components including overtime, shift allowances, deductions, incentives, commissions, and salary proration adjustments.
• Candidates with experience in manufacturing/factory, retail, or F&B payroll environments are strongly preferred.

Tools / Technical Knowledge

• Ability to review, troubleshoot, reconcile, and validate payroll data within HR systems.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook), particularly Excel for payroll reporting, reconciliation, analysis, and employee data management.
• Experience using HR compliance tools and reporting platforms (e.g., Wrike or similar workflow management systems) to manage HR processes, approvals, documentation, and reporting.
• Comfortable adapting to new HR technologies and digital workflow systems.

Skills & Competencies

• Strong understanding of payroll operations and statutory compliance.
• Excellent attention to detail with a strong focus on accuracy.
• Analytical mindset with the ability to identify and resolve payroll discrepancies.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Good communication and interpersonal skills when engaging with employees and stakeholders.
• Able to work independently while collaborating effectively within a team environment.

Pay: RM3,000.00 - RM4,000.00 per month

Application Question(s):

• What is your expected salary?
• How many years of payroll experience do you have?
• How much notice are you required to give your current employer?
• How many years of experience do you have as a Human Resources Operations Executive?

Work Location: In person